Senior Staff Specialist

8954BR

National Technical Institute for the Deaf

NTID Office of the President -- RIT VP/Dean

Job Summary

This position provides confidential, high level administrative support for the NTID Office of the President.  This requires planning and implementation of tasks as directed by the Executive Assistant to the President.  Support would also include work for the Associate Vice President for NTID Administration and the Assistant Vice President for NTID Finance and Budget.  This requires a high level of confidentiality, tact, discretion, attention to detail, follow through, communication ability, organization skills, and exemplary customer service.

Job Responsibilities

Provides high-level confidential administrative support to the NTID President, Associate VP of Administration, and Executive Assistant to the NTID President & Office Manager.  This includes:

• Confidential calendar management
• Schedules travel, both national and international, for the NTID President, the Associate VP of Administration and others in the NTID office of the President. This includes all aspects of the travel – registrations, flights, hotel, interpreters, and reconciling trip expenses.
• Prepares power points or other kinds of documentation. 
• Assists with the external support to National organizations.  This entails preparing the sponsorship letters, collecting necessary accounting forms, processing of payments and keeping a detailed record of the transactions.
• Reconciles the NTID Administration budget.  This requires reviewing monthly reports, balancing lines, preparing PCMs, processing journal entries, and ensuring all receipts are submitted with proper amounts and documentation.
• Reconciles monthly Pro-card for the President’s office. Ensures all receipts are submitted to Accounting along with necessary documentation.
• EMS coordinator.
• Assists with the NTID Graduation. This may include attending bi-monthly meetings with the Executive Assistant and other RIT representatives, and handling any other details as needed to ensure that the day is a memorable one for students and parents.
• Assists with other NTID events as needed, including Imagine RIT. Back up to the NTID Executive Assistant, Financial Coordinator, and Program/Event Coordinator.
• Other duties as assigned.

Required Qualifications

Education/Experience;

• AS degree or equivalent experience
• Five to seven years experience in an administrative position

Skills:

• Flexibility to work independently and be a member of the team
• Ability to manage multiple projects simultaneously and work in dynamic environment
• Outstanding interpersonal and customer service skills
• Excellent verbal and written communication skills
• Intermediate to advanced use of Microsoft Word, Excel, Power Point and Outlook
• Ability to problem solve
• Ability to maintain confidentiality
• Strong attention to detail
• Demonstrated experience establishing and monitoring work flow processes
• Event planning skills
• Communication in American Sign Language or the willingness to take NTID ASL classes to learn.

Preferred Qualifications

Higher Ed experience preferred  

Required Minimum Education Level

Associates or Equivalent Experience

Work Location

Henrietta Campus — 100%

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.