Senior Procurement Officer, Department of Computer Science

Job Posting Title:

Senior Procurement Officer, Department of Computer Science

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Hiring Department:

Department of Computer Science

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

This position will support the university's Department of Computer Science (UTCS), which boasts a top-ten ranking from US News and more than 4,500 students across all programs. This intersection of quality and size places UT among the most significant intellectual hubs for computer science research and education anywhere in the world. UTCS has a close relationship with Austin's thriving tech culture and works at the forefront of fields such as artificial intelligence, robotics, quantum computing, and cybersecurity.

Purpose

The Senior Procurement Officer will perform all purchasing-related functions and manage various centralized administrative tasks in a large academic department.

Responsibilities

• To execute all purchases within the department, assisting first with the specification, placing and receiving the order. To administer and manage all departmental Procards. To reconcile and process VP7 Procard payment document. To order, maintain, and track departmental office supplies, including copier and printer supplies.

• To manage departmental student employees who service the departmental printers, who perform basic facilities tasks under the direction of the facilities staff, who help with inventory, receiving and cataloging, and to assist as needed throughout the department.

• To manage specific administrative functions including copier contracts and renewal and centralized departmental copying services. To perform annual renewals for equipment insurance and for hardware and software maintenance. To manage department Record Retention reporting and disposal process.

• To manage annual inventory, including verification of encryption status. To document acquisition of all departmental equipment in a departmental database.

• To serve as a member of the departmental shop staff, attending weekly meetings and updating tickets. To manage GDC furniture maintenance, including replacement and cleaning.

• Coordinate and manage all college, university and vendor documents required for department workshops, camps and special events. Act as point of contact for end users to ensure proper procedures are followed in accordance with the Handbook of Business Procedures and CNS Entertainment Guidelines. Prepare Official Occasion Event Forms and obtain pre-approvals from CNS as needed.

• Liaise with the Business Contracts Office to obtain approval for vendor contracts and agreements as needed.

• Other related functions as assigned.

Required Qualifications

Bachelor's degree and three years of relevant administrative experience, or high school degree (or equivalency) and five years of administrative experience. Proven ability to handle concurrent projects, coordinate activities, meet deadlines, deal effectively with interruptions and be flexible in a busy office. Ability to work independently as well as participate as a team member. Proven attention to detail, organizational skills, and follow-through. Excellent verbal and written interpersonal and communication skills as well as demonstrated ability to interact effectively with faculty, staff, and students. Demonstrated ability to solve problems and provide excellent customer service in a professional manner. Demonstrated history of punctual and consistent attendance in the workplace. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Proven ability to communicate well with customers, vendors and suppliers to develop specifications and resolve issues. History of establishing strong relationships and ability to negotiate the desired results. Experience working in a higher education setting. Experience with UT Austin financial systems (DEFINE, FRMS, and Point Plus). Familiar with UT purchasing and accounting policies and procedures. Experience problem solving and taking initiative on issues to ensure a successful outcome. Familiarity with computer equipment and terminology. Familiarity using a terminal program (command line interface).

Salary Range

$63,000+ depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Occasional overtime needed to complete deadline driven projects or assignments may be required.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.