Senior Payment Processing Analyst

Job-Specific Responsibilities

Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.

Strategic Procurement is a department within Financial Administration (FAD) at Harvard University that assists the University community in obtaining the best quality and value for the goods and services purchased from third party vendor relationships by leveraging vendor spend and relationships across the University in support of identifying and reducing total costs; sourcing and procuring quality goods and services in support of superior service and growth; and establishing business partnerships and contracts with preferred vendors and contract vendors.

Reporting to the Supervisor, P2P Payments, the Sr. Payment Processing  Analyst is responsible for performing a variety of administrative and financial support duties related to coordinating and processing Accounts Payable-related payments and expediting of non-standard and specialty items within Accounts Payable (AP) Operations.

This position manages and runs payment files out of Harvard’s ERP, Oracle, ensuring payments successfully reach suppliers.

The role is also a key team player coordinating with other members in the AP Operations, Cash Management (Treasury) and HUIT (Information Technology) groups.

Specific responsibilities include:

• Coordinate, maintain, troubleshoot invoice payment processing
• Prioritization and expediting of non-standard exception items, such as:
  • Special Handling/Emergencies
  • Utility payment requests
  • Wire transfers and draft requests
  • Establish priority for invoices eligible for Early Payment Discounts
• Provide coverage for fellow team AP Operations members
• Manage processing of both paper check and electronic payments, such as:
  • Payment reconciliation
  • Releasing of payment files to the bank
  • Zelle (Digital Disbursements) electronic payments to individuals
  • Special Handling
  • Accounts Receivable
  • Travel
  • Stop/Reversal/Voiding of Checks in coordination with Cash Management team members
  • Manual payment posting of Wires, Drafts
  • Void/Repost/Cancelation of Wires, Drafts
  • Post and analyze State of Massachusetts DOR withholding, 1042s withholding in coordination with Tax team
  • Utilities payments and reconciliation
• Work in dual systems throughout B2P system implementation (Oracle and Buy-to-Pay/B2P) remaining diligent and aware of potential duplicate payments, discrepancies between systems
• Assist and partner with colleagues on special projects as needed
• Run related reports for daily prioritization, including within banking software, CashPro
• Other job-related duties as required.

Basic Qualifications

Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.

• Associates degree, or 5+ years related financial and/or business experience required
• Experience with desktop computers and web applications

Additional Qualifications and Skills

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• Ability to prioritize, escalate issues as needed
• Attention to detail and accuracy is essential
• Analytical and problem-solving skills
• Independent ability to ensure proper time management
• Ability to clearly and concisely communicate needs/issues appropriately to internal staff, customers, management
• Interpersonal skills and the ability to work with, and learn from others
• Understanding of full procure-to-pay life cycle
• Ability to thrive in an environment of continuous improvement and changing business needs
• Ability to identify trends through independent observation, discussions with teammates, analysis of data
• Planning and organizational skills

Working Conditions

• Must be able to travel to all University locations (i.e. Longwood Medical campus)

Interview and onboarding activity for this position may be conducted via telephone & Zoom video conferencing, based on the department’s current presence on campus.

Harvard is an on-campus community and all positions are based in Massachusetts. We currently expect that employees in FAD will work remotely through Fall 2021. Effective October 1st, as a condition of continued employment, all work must be performed in a state where Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, VT). 

FAD is currently developing hybrid workplace models which actively support remote work (within a Harvard registered state) where business and team needs allow. Any remote scheduling of your work, agreed to by your supervisor, will need to be in a state in which Harvard is registered as an employer as a condition of continued employment.  Individual flexible and remote work options for this role will may discussed during the interview process.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s COVID-19 Vaccine Information webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Harvard continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Information and details can be found via Harvard’s Coronavirus Workplace Policies website: https://hr.harvard.edu/corona-virus-workplace-policies.

Additional Information

Please provide a cover letter with your application and upload as one document.

Please note:

• Harvard University requires pre-employment reference and background screening.
• We are unable to provide work authorization and/or visa sponsorship.
• This position has a 90-day orientation and review period. 

More about FAD:
FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units: 

• Office of the Controller
• Office of Finance and Administration 
• Office of Financial Strategy and Planning
• Office for Sponsored Programs
• Office of Treasury Management
• Risk Management and Audit Services
• Strategic Procurement
• Capital Planning and Project Services 

For more about the Financial Administration Department and its 8 reporting units, see: http://finance.harvard.edu

Diversity, Inclusion & Belonging:
Harvard's commitment to Diversity, Inclusion and Belonging is rooted in our belief in drawing on the widest possible pool of talent to unify excellence and diversity. Our community strives to uphold these beliefs by honoring the rights, differences, and dignity of others and embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Harvard aims to foster a campus culture where everyone can thrive, a key to which is ensuring that we each experience a profound sense of inclusion and belonging.

Total Rewards:
Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:

Flexible work environment: FAD supports flexible work arrangements where business needs allow.

Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program (TAP): $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs. https://huecu.org

Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services.

Access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Learn more: https://hr.harvard.edu/totalrewards

Accessibility:
Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.

Location

USA - MA - Cambridge

Job Code

400110 Financial Associate I

Department

Strategic Procurement

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Education, Identity

Schedule

• Weekend and off hours may be required at peak times of year

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.