Senior Licensing Compliance Manager

Details

Posted: 07-Apr-24

Location: New Haven, Connecticut

Type: Full-time

Salary: Open

Internal Number: 87669BR

1. Responsible for ensuring the university's licensing activities are conducted in a fair and transparent manner. Serve as the key point-of-contact for all matters related to agreement maintenance and compliance. Evaluate and audit agreements for compliance to contractual obligations.  Determine the need for amendments or extensions of contracts. 2. Coordinate with the Office of Sponsored Projects and the Office of General Counsel on contractual matters, including sponsored research agreements, corporate documentation or any other agreements relating to Yale's intellectual property.  Participate in the development and updating of contract-related procedure implementation and enforcement.3. Direct and manage final review of new licenses and agreements prior to forwarding for execution.  Troubleshoot inconsistencies in license language, and work with licensing professionals to resolve issues. Ensure that the University signs agreements after completion of required review and approval processes.4. Perform analysis of potential licensee companies for Export Control management and restricted party screening using Visual Compliance.5. Advise and partner with licensing professionals on past due and upcoming agreement obligations including payments, milestones and reports, and agreement termination related processes. 6. Design, manage and implement processes for reporting requirements to external university offices which include the Office of General Counsel, The Medical School Deans Office, Development, and the Office of Sponsored Projects.7. Independently review companies, press releases, company websites and news articles to 1) determine whether a company has achieved milestone or change of control events and assess impact on license payments or other obligations to the University, and 2) update internal and external-facing product pipelines8. Design, manage and implement a process to acquire, verify and monitor startup company documentation including Articles of Incorporation, Bylaws, Company Charter, Stockholder's Agreement, Stock Purchase Agreement (if applicable), Cap Table, and amendments to the above contracts prior to execution.  Oversee the continued collection and review of company information.9. Manage and implement processes to acquire, verify, and monitor Yale's equity holding documentation. Work with the Business Manager and Investments Office to reconcile Yale's holding.  10. Develop collaborative relationships with licensees and communicate status of licensee obligations. Adapt the University's process for invoicing revenue to reflect licensee accounts payable requirements.  Create receivables to track revenue owed to Yale and to enable appropriate accounting of revenue for the University.  Create processes to manage non-financial licensee obligations (insurance requirements, destruction of materials, etc.).  Invoice licensees for financial and non-financial obligations to the University.11. Ensure that database accurately reflects all agreements, terms and licensee compliance with obligations under such terms. Perform routine database management to ensure data integrity and accuracy.12. Implement and maintain strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. 13. Lead and coordinate team members on inventor distribution agreement processes to ensure timely receipt and disbursal of revenues to involved stakeholders. 14. Collaborate closely with Yale Ventures team members on budget, revenue forecast, patent reimbursement and related processes. 15. May manage one or more staff members. May perform other duties as assigned.
Required Skill/ability 1:  Demonstrated experience with agreement management, in particular the commercial aspects including financial invoices and contracting requirements. 
Required Skill/ability 2:  Proven experience working in relational databases and experience transitioning between database systems. Demonstrated experience implementing and working with Salesforce(r) CRM system preferred. 
Required Skill/ability 3:  Proficient in the understanding of contract and patent terminology related to compliance and reporting obligations. Ability to work independently and in a team environment to meet tight deadlines. 
Required Skill/ability 4:  Strong interpersonal & collaborative skills with a focus on excellent customer service. Ability to establish & maintain positive relationships, communicate & comprehend instructions effectively to/from a diverse group of stakeholders. Ability to exercise discretion & confidentiality, address and resolve any issues in relation to licensing agreements. 
Required Skill/ability 5:  Demonstrated experience with gathering, organizing and analyzing data with high level of accuracy and attention to detail. 
Preferred Education:  Proven experience in contract administration and transactional analysis. Proven experience in data analysis tools to monitor compliance and identify trends or issues. 
Work Week:  Standard (M-F equal number of hours per day)
Posting Position Title:  Senior Licensing Compliance Professional
University Job Title:  Senior Licensing Compliance Manager
Preferred Education, Experience and Skills:  Proven experience in contract administration and transactional analysis. Proven experience in data analysis tools to monitor compliance and identify trends or issues. 

Bachelor's degree and five or more years of relevant experience, or equivalent combination of education and experience.

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About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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