Senior Event Producer, College of Humanities and Social Sciences

North Carolina State University, United States

Updated: 1 day ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Posting Information


Posting Number PG193347EP
Internal Recruitment No
Working Title Senior Event Producer, College of Humanities and Social Sciences
Anticipated Hiring Range Commensurate with Experience
Work Schedule Monday - Friday, 8:00 am - 5:00 pm; other hours as needed to fulfill the duties of this position including nights and weekends; Flexible work arrangements available
Job Location Raleigh, NC
Department University Special Events
About the Department
North Carolina State University (NC State) was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today NC State is the largest university in North Carolina, with more than 37,000 high-performing students, 9,000 preeminent faculty and staff and 260,000 alumni. NC State is a research-extensive university known for its leadership in science, technology, engineering and mathematics. We’re also at the forefront of teaching and research in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines.
The mission of University Advancement in particular is to raise awareness and philanthropic support for university goals and priorities that benefit our students, faculty, this campus, and ultimately, the state of North Carolina and beyond.
The primary function of University Special Events is to plan and manage events hosted by senior leadership of the university. At its core, the team is responsible for linking live communications events and special activities to the strategic priorities of the university. Activities include directing donor centric experiences, coordinating multi-unit event projects, managing board and leadership events, and creating opportunities to expand brand awareness. USE invites thousands of donors, dignitaries, elected officials, media, alumni, members of the community, faculty, staff, students and parents to activities that highlight the excellence and innovation that are hallmarks of NC State University programs, faculty and students.
With more than 4,500 students, the College of Humanities and Social Sciences (CHASS) is the second-largest on NC State’s campus and is home to 10 academic units. The college offers a wide range of degree programs, with more than 55 undergraduate majors, more than 40 undergraduate minors, 12 master’s degrees, five Ph.D. programs, three dual-degree honors programs, and four graduate certificate programs.
In an increasingly complex and interdependent world, the humanities and social sciences are at the heart of it all. 
Essential Job Duties
The Senior Event Producer is responsible for coordinating and managing the planning, production and implementation of leadership-level special events for the College of Humanities and Social Sciences. The Senior Event Producer will coordinate and facilitate a collaborative approach to ensure projects and programs adhere to best practices and protocols of the university. The position will develop events that engage prospects at scale and meet the strategic needs of the university.
The Senior Event Producer will serve as a key advisor to the dean, the director of communications and marketing, and the development team. They will be a highly motivated professional who will be deeply involved in creating an annual events strategy for the college. This position will work within the university’s central event management team and will conceive, design, develop and implement complex outreach events. This position works with campus partners on risk assessment, volunteer management, vendor management and contracts, and creative directions.
Reporting to the Executive Director of University Special Events, this position will serve as a part of the University Special Events team and will have a work portfolio focused primarily on the College of Humanities and Social Sciences. The work of the position will support all areas of the university in conjunction with the strategic priorities of University Advancement and the university at large in order to maximize the effectiveness of CHASS’ special events.
Duties and Responsibilities:
  • Ability to provide counsel and advice to college leadership related to event goals and execution.
  • Guide and collaborate with internal teams to execute strategic, on-brand events.
  • Plan, design, implement and evaluate event logistics.
  • Ability to perform related administrative duties including coordination with other work units, prepare and manage vendor contracts, monitor activities and assess risk and quality control.
  • Knowledge of local, state and federal regulations and statutes governing the area of work.
  • Advises and prepares briefings (and trainings, as needed) on the event program, guests, logistics, vendors, contracts and other event data.
  • Ability to earn credibility and respect in forming trusting relationships across the university. Open and accessible interpersonal style.
  • Provide timely post-event follow-up, including tracking data and sending/coordinating personalized follow-ups as appropriate.
  • Serve as an active member of the assigned college or colleges.
  • Willingness to travel as requested, and attend evening and weekend events.
Other Responsibilities
  • Other duties as assigned.

Qualifications


Minimum Education and Experience
  • Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
Other Required Qualifications
  • Ability to work effectively as part of a dynamic team in a large, complex research university
  • Ability to work independently, while maintaining consistent and transparent communication with a team and leadership
  • Excellent written and verbal communication skills
  • Strong organizational and analytical skills, with great attention to detail
  • Self-motivated and self-starting
  • Good listener
  • Optimism, perseverance and a positive attitude
  • Ability to travel and/or to work evenings and weekends as required
  • Computer literacy
Preferred Qualifications
  • Event production experience with a variety of delivery and engagement methods including virtual conferencing platforms, Zoom Webinar and Google Meet a plus.
  • Experience leading a production team—both for virtual and in-person events.
  • Experience with events, marketing and/or donor relations is a plus.
  • Knowledge of principles and best practices in event planning
  • Volunteer management experience
  • Experience in higher education event management or communications
  • An understanding of the land grant, research Tier One university environment
  • Familiarity with NC State University and the Triangle
Required License(s) or Certification(s)
  • A valid North Carolina Driver’s License is required within 60 days of the start date. It must be maintained as a condition of employment.
Valid NC Driver's License required Yes
Commercial Driver's License required No

Recruitment Dates and Special Instructions


Job Open Date 04/18/2024
Anticipated Close Date Open Until Filled
Special Instructions to Applicants
Please submit a cover letter, resume, and contact information for at least three (3) professional references

Position Details


Position Number 00110741
Position Type EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Department ID 081020 - Special Events
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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