Senior Division Administrator - Cardiovascular Sciences

Department Number/Name: 0-6123-000 / Department Of Internal Medicine

College Division: USF Health-Morsani College of Medicine

Salary Plan: Administrative

Job Code/Title: 8264 / Senior Division Administrator - Cardiovascular Sciences

Hiring Salary/Salary Range: $130,000 - $140,000, annual

Position Number: 00045302

The selected candidate must have current work authorization in the United States.  This position is not eligible for Visa Sponsorship.
ORGANIZATIONAL SUMMARY:

The Department of Internal Medicine is the largest and most complex Department in the Morsani College of Medicine with over 26 Divisions, Programs and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $143,000,000. The mission of the Department is to rank among the elite in the nation in the areas of education, research and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows and health personnel from USF and throughout the world. Highlights of our success include Board Pass Rate at 99%; Resident Match Rate at 100%; Growth of residency program from 80 to 115; growth of fellowship programs from 70 to 100+; an AAMC UME ranking in the top 4% of the country and a USMLE residents score of 246 and top 24%. The Department's research activities are numerous and involve both basic and clinical research activities in all subspecialties of Internal Medicine. Our NIH funding is in excess of $120 million over the past 3 years.
Patient care occurs in our affiliated hospitals (including Tampa General Hospital, H Lee Moffitt Cancer Center and Research Institute, James A Haley VA Hospital, Florida Hospital) as well as our state-of-the-art ambulatory health care centers. The Department also provides healthcare support and services via contractual arrangements with many diverse organizations. The US News & World Report recent rankings of our subspecialties include Nephrology at 18, and Gastroenterology at 24 and Primary Care at 67.
The Department's faculty represent a group of dedicated physicians that are well-recognized as leaders in all three mission areas.
POSITION SUMMARY:

The Sr. Division Administrator directs all administrative and operational activities for the Division of Cardiovascular Sciences, fulfilling the educational, research, healthcare and quality missions in the Morsani College of Medicine, Department of Internal Medicine. The responsibilities of this position include administrative management of educational programs, general operations, financial management, budget development, fiscal and administrative compliance, supervision of staff, recruitment of staff, and serving as a key liaison for clinic operations. Serves as a strategic partner to the Chair, Vice Chairs, Department Administrator, and other senior leadership and staff in the planning and implementation of policies, programs, and initiatives that support the primary mission areas of the department. This position has responsibility and collaboration across three (3) organizations: USF, Tampa General Hospital (TGH) and USF-Tampa General Physicians (USFTGP). The position reports to the Division Chief of Cardiovascular Sciences and the Department Administrator, and  is responsible for up to six (6) subspecialty divisions (including 70+ faculty, 25 APP?s) and will directly supervise Division administrative staff. The position is directly responsible for ensuring that  administrative and operational activities are in compliance with Department, university, practice and educational policies and procedures. The position is responsible for the training and development of all direct reports and providing guidance/direction to other division level staff resources.
RESPONSIBILITIES:

Serve as senior administrator with operational oversight for provider productivity, clinic operation reporting and analysis, workflow improvement, new business opportunities, contracts and funding support, attainment of financial target margins, financial reporting, projections and budget for division operations revenue and expenses, leading and adherence of financial austerity measures, evaluation and attainment of operation efficiencies and expense savings, strategic planning of division operation activities (existing and new), management and supervision of multiple support resources. Responsible for renegotiating contract increases by working with the department, our contract partners and legal offices.
Serve as a strategic partner and liaison for collaborative efforts at Tampa General Hospital (TGH) and USF-Tampa General Physicians (USFTGP). This requires frequent and continuing contact and collaboration with Service Line Administrators in the TGH Heart and Vascular Institute as well as the Clinic Manager for Cardiovascular Sciences at USFTGP.
Participate in the Divisions strategic planning process by developing annual and long-term goals that align with the mission of the Department, implements the strategies and action plans of the Division, advises on actions to achieve success, and monitors progress. Participates in other key department projects as part of the Chairman's Office leadership team.
Accountable for divisional fiscal matters, including budget development, budget monitoring and financial reporting, purchasing decisions and processes, accounts payable processing, foundation support, clinic productivity, and revenue cycle operation activities at the divisional level. Prepares and presents the budget for Cardiology and monitors compliance of each cost center within the approved budget.
Maintain divisional compliance with faculty recruitment efforts including screening and reviewing applicant information, scheduling and participating in interviews and facilitating search committee meetings. Develop faculty proforma for recruitment committee review that aligns with practice benchmarks. Personnel management of divisional staff, including recruitment, selection, training, development, evaluation, counseling, disciplinary action(s) and termination, compliance, and reporting. Assess shortfalls in staffing, hire/train/manage staff, and lead strategic efforts for coverage and foster working relationships among groups.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:

This position requires a bachelors degree from a regionally accredited institution with a minimum of five years related exempt experience, including two years of supervisory experience.
SB1310 equivalency-may substitute four years of direct experience for a bachelor's degree.
PREFERRED:

MA or MHA (preferred)
Minimum years of experience noted in a senior level position with a proven track record and demonstrated leadership experience in academic medicine management, decision-making, multi-tasking, planning & organization, Problem solving, analytical, judgment, interpersonal, communication, innovation & adaptability skills, all within a large, complex, time sensitive & pressure environment.
Substantial Clinical experience in a cardiovascular medicine and surgery environment including expertise in Clinical Operations, Financial/Budgets, and Business Management capacity.
Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders and multiple partners across functional lines and external partners.
Experience managing educational programs, financial management, budget development, fiscal and administrative compliance in an academic environment.
SPECIAL SKILLS/TRAINING:

Proven experience & record of achievement in similar academic healthcare setting is critical. Excellent planning, organization, management, multi-tasking, analytical, problem solving, communications & financial management skills. Ability to work under pressure with sound judgment. Innovative & entrepreneurial abilities are critical. Knowledge of USF Health and USF systems, policies, procedures and workflows.

Information for Applicants 

This position is subject to a Level 1 criminal background check.

The selected candidate must have current work authorization in the United States.  This position is not eligible for Visa Sponsorship.

Job Opening Number: 36914

Posting Date:  05/01/2024

Posting End Date: 05/16/2024

How To Apply 

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