Senior Budget Officer - Academic Affairs

Eastern Washington University, United States

Updated: almost 2 years ago
Location: Cheney, WASHINGTON
Deadline: ;

Posting Details
Posting Details


Position Title Senior Budget Officer - Academic Affairs
Posting Number 2022047EP

Position Information


Classification Title Academic Affairs Sr. Budget Officer
Working Title Senior Budget Officer - Academic Affairs
Classification Code 1972
RCW Exemption Criteria 16 - Principal Assistant
EWU Position Number E99914
CUPA Code No Match
FLSA Exempt - Administrative
Bargaining Unit None
% Full Time 100
Salary / Wage Range AE - 115
Salary Information
The salary range for this position is $85,010 (minimum) up to $105,000. Where the hired candidate will begin within this range is dependent on education, experience and skills.
Anticipated Start Date TBD
Term of Appointment 12 months per year
Location Cheney
County Spokane
Project Description
Project Duration
Background Check Yes - Both
Responsible HR User Saundra Godin
Responsible HR User Email address [email protected]

Posting Text


Job Summary
Eastern Washington University is currently seeking skilled and team-oriented applicants for the following position: Academic Affairs Senior Budget Officer.
The primary purpose of this position is to support the budgetary and business management functions within the Division of Academic Affairs under the direction of the Vice Provost of Academic Administration and in support of the Provost and Vice President for Academic Affairs. This position is the senior administrative and budget liaison for Academic Affairs.
This position will provide strategic direction and innovative approaches to the Provost; and serve as the focal point for resolution of a wide variety of complex strategic, administrative, financial, and operational issues facing Academic Affairs. This position will serve as the advisor to the Provost in the areas of strategic financial planning and resource management.
This position is responsible for planning, organizing, implementing, coordinating and controlling all administrative services for Academic Affairs exercising independent judgment and delegated decision-making authority. While the college and functional unit financial officers will report directly to their unit lead (dean or functional unit administrator), the Academic Affairs Chief Administrator and Budget Officer will provide budgetary oversight, support, guidance, and philosophy to college and functional unit financial officers.
The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 12 paid holidays (adjusted accordingly), tuition waiver benefit and more!
EWU expands opportunities for personal transformation through excellence in learning.
  • Applications will be accepted until further notice; screening of applications will begin on June 27, 2022. Applications will be kept confidential, and references will not be contacted until candidates are notified.
About Eastern Washington University
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.
Eastern’s 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the state’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelor’s and master’s degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 master’s degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
  • COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/hr/
Physical Demands
Optional: Contact Saundra Godin in Human Resource Services at [email protected] to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical and mental demands.
Pre-Placement Physical No
Hearing Test No
Medical Monitoring Post Hire No
Protective Equipment
University, local, regional and state mandates for public and personal protection should be followed as needed.
Required Qualifications
  • Master’s Degree in Business, Finance, Accounting, or related field.
  • At least two years’ experience performing responsibilities similar to the key responsibilities of this position; for example:
    • Serving as a Budget Analyst, Budget Manager, or Fiscal Specialist
    • Providing budgetary and strategic planning support to the head of a large, complex organization (more than 200 employees)

  • Experience providing financial and budgeting analysis and reporting in support of the executive level of an institution or organization.
  • In-depth knowledge or and experience with, budgeting systems and processes in an academic operation.
  • Experience collecting and analyzing data.
  • Demonstrated ability to manage multiple projects and time while under pressure to meet deadlines.
  • Strong computer skills including Microsoft Office applications with particular emphasis on proficiency with Excel.
  • Demonstrated successful experience in the following areas:
    • Accounting and financial/budget management.
    • Managing and tracking multi-fund budgets.
    • Conducting reviews and audits, analyzing programs, creating reports, and identifying appropriate corrective recommendations.
    • Administering contracts or grants, providing appropriate guidance and oversight.
    • Representing management objectives and goals within an organization, including to individuals who do not directly report to the position.
  • Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.
Preferred Qualifications
  • Knowledge of Washington State’s appropriation, budgetary, and accounting systems.
  • More than two years’ of experience performing responsibilities similar to the responsibilities of this position in support of a large, complex organization.
  • Experience with Banner financial system module.
Other Skills and Abilities
  • Demonstrated effective working relationships with faculty, staff and employees.
  • Excellent verbal and written communication skills.
  • Strong analytical skills and attention to detail.
  • Ability to work under pressure and meet deadlines in a proactive manner.
Work Schedule Type Regular
Work Schedule
Typically M-F 8am – 5pm, but may be required to work evenings and/or weekends to fulfill special projects and other needs of the university.
Posting Date 06/15/2022
Open Until Further Notice Yes
Closing Date
Screening to Begin 06/27/2022
Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Applications will be accepted until further notice; screening of applications will begin on June 27, 2022. Applications will be kept confidential, and references will not be contacted until candidates are notified.
Required documentation includes all of the items listed below.
  • Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
  • Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position.
  • List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
  • Complete the online application form and respond to the online questions, if applicable.
  • Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
    		•
    Application Types Accepted Profile

    Job Duties


    % of Time 50
    Responsibility / Duty
    • Maintain centralized record keeping and reporting systems for all Academic Affairs budgets; track budgets and ensure accuracy of accounts.
    • Analyze and forecast needs and commitments taking into account Strategic Planning and other environment factors to ensure responsive budget planning and maximum accountability.
    • Implement controls as necessary to ensure actual spending in accordance with approved plans and evaluate unit performance by comparing actual performance and/or trend analysis with budgeted performance.
    • Prepare reports and perform financial and other operational reviews as requested by the Provost; formulate and recommend corrective actions; implement approved procedures and interventions.
    • Create budget planning tools for state units, foundation accounts, grants, contracts and other units.
    • Develop and implement unit budget/financial system and reporting enhancements to ensure quality, accuracy, and timeliness of budget and financial information. Develop financial models and options for consideration by the Provost.
    • Perform and/or direct activities relating to the preparation of short-and-long-range plans for Academic Affairs operating budgets.
    • Assist Provost in determining budget cuts, making recommendations, calculations, preparing scenarios; discuss with Provost the affect each scenario would have.
    • Train College Budgetary staff on fiscal matters and oversee college budgets.
    • Analyze information and provide documentation, calculations, and background information to support or aid Provost in making decisions.
    • Design and produce computer spreadsheets and databases to track and coordinate budget activity within Academic Affairs. Maintain statistical records.
    Essential Function Indicator Yes
    % of Time 35
    Responsibility / Duty
    • Provide budgetary oversight, support, guidance, and philosophy to college and functional unit financial officers.
    • Organize the various budget submissions as developed by the Provost and management team.
    • Train college/departmental budget custodians as appropriate and provide assistance in more complex budget matters.
    • Represent the Provost and Vice President for Academic Affairs as requested in budget matters with contracting agencies, central administration and subordinate staff.
    • Ensure appropriate and adequate financial controls are operational at all levels of Academic Affairs in keeping with university, campus and college policies and procedures.
    • Responsible for devising systems and procedures that enable the Provost to respond to campus and system-wide requests for information.
    • Advise and disseminate information related to policies and procedures and provide budget and workload analyses for departments/programs when needed.
    • Recommend and provide primary assistance to the Provost, Deans and department chairs/staff in the development of budget requests and budget reductions.
    • Responsible for the delivery of appropriate and effective administrative information systems support for Provost.
    • Ensure the timely implementation and effective utilization of university systems and automated tools.
    • Ensure that the strategic initiatives and goals of Academic Affairs and the university are supported by aligning the organizational capabilities with strategic initiatives.
    Essential Function Indicator Yes
    % of Time 15
    Responsibility / Duty
    • Establish processes that optimize efficiency and ensures compliance with university policies and procedures.
    • Supervise assigned classified staff: interview/recommend for hire, train, supervise, approve leave, approve timesheets, evaluate, coach/discipline as warranted.
    • Train staff and other university personnel to implement budget policies and procedures.
    • Develop duties and responsibilities required to support budget and financial functions.
    • Define performance expectations, advise employees on performance deficiencies and identify needed corrections.
    Essential Function Indicator Yes

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