Senior Administrative Program Coordinator >>>

Tulane University      Office of Human Resources

Description for Job:   IRC29074
Senior Administrative Program Coordinator
Earth and Environmental Sciences
Location:  New Orleans, LA
Summary
The Senior Administrative Program Coordinator performs advanced level administrative and project assistance in support of the success of the Department Chair and the mission of Earth & Environmental Sciences. The Senior Program Coordinator also directly supports department faculty, PhD/MS graduate students and undergraduate students (majors/minors of the department) and associated staff.
The Senior Administrative Program Coordinator manages day-to-day operations including reception as the point of contact for all department matters, inventory of supplies and ordering, and event planning. This position requires discretion, independent judgement, and an in-depth comprehension of the department, its programs, and ensures compliance with departmental and university policies and procedures.
This position must be pro-active, well-organized, and able to manage competing priorities. Manages and supervises the graduate student application process, maintains the department website and related activities. The Senior Administrative Program Coordinator manages, organizes, delegates, and provides logistical support for seminars, conferences, and events. Coordinates the scheduling of all departmental courses. This position also mentors/trains new staff. Acts as liaison and works closely with other University administrative units. Supervises department student workers/interns.
Required Knowledge, Skills, and Abilities
• Ability to prioritize work with an attention to detail, exercise discretion, maintain confidentiality and integrity in the performance of all duties
• Demonstrate flexibility and initiative with the ability to work independently as well as on a team and successfully meet deadlines
• Strong verbal and written communication skills
• Proficient computer skills with knowledge of software applications applicable to the responsibilities of the position
• Ability to work on multiple projects simultaneously and coordinate and organize events within allotted budget
• Demonstrates the ability to work effectively with persons of diverse backgrounds/education/nationality and cultural backgrounds including BIPOC, LGBTQ, first generation students, and others from underrepresented groups
• Ability to develop positive, professional relationships which enhance the ability to achieve results and expected outcomes
• Ability to work effectively with all levels of faculty, staff, and administration within the University as well as external contacts including alumni, parents, and vendors
• Ability to supervise and delegate tasks of student workers, interns and others
• Ability to work professionally, courteously, and effectively with internal and external groups maintaining cooperative working relationships
SPECIAL REQUIRED ABILITY FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Ability to complete and pass successfully the required occupational health screening referenced in the University’s Animal Handler Health Surveillance Program on an annual basis.
REQUIRED BACKGROUND CHECK, PHYSICAL, AND DRUG SCREENING FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Selected candidates must complete and pass a background check and an occupational health screening as a condition of employment. For identified jobs, a drug screening will also be required. The background investigation, required occupational health screening, and any required drug screening will be conducted after a conditional employment offer has been extended.
Required Education and/or Experience
• High School Diploma or equivalent and three years of relevant experience
Preferred Qualifications
• Bachelor’s degree or higher preferred; or equivalent combination of education and experience
• Five years of related administrative experience
• Work experience in a university environment or related office experience
• Familiarity with CONCUR, Kronos, CourseLeaf and other programs used at Tulane
• Ability to adapt to a changing environment and handle multiple priorities
Compensation Information
This position is classified as "non-exempt, hourly" and is assigned to pay grade 24. Tulane offers a variety of options to enhance your health and well-being so that you may enjoy more out of life now and in the future. Learn more about Life at Tulane as well as our Benefits and Pay . See our Candidate Resources to learn more about our hiring process and what to expect.
How to Apply
 
This position will close on the date it is filled
 
Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots.
 
Click "Apply Now" to apply for this job.
 
Tulane University is committed to creating a community and culture that foster a sense of belonging for all. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We encourage all qualified candidates to apply. We are intentionally seeking candidates who are committed to fostering equity, diversity, and inclusion in support of Tulane’s Strategy for Tomorrow .
 
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the Office of Human Resources & Institutional Equity by phone at 504-865-4748 or email [email protected] .
 
Apply now >>>
 
>>> Back to Search Page <<<

© Gibson Hall, Tulane University • 6823 St Charles Avenue, New Orleans, LA 70118 • 504-865-4748 • [email protected]