Senior Administrative Coordinator

University of North Texas at Dallas, United States

Updated: 26 days ago
Location: Denton, TEXAS
Job Type: FullTime
Deadline: ;

Position Details
Position Information


UNT System Overview
Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Senior Administrative Coordinator
Department UNT-Ctr Agile & Adaptive Add. Mfg-190405
Job Location Denton
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information Salary commensurate with experience
Department Summary
CAAAM is the Center for Agile and Adaptive Additive Manufacturing. CAAAM looks at additive manufacturing, which includes materials, science, cybersecurity, data analytics, logistics, and supply chain.Established in 2019 by the Texas State Legislature with $10 million in funding and recently renewed through 2025, CAAAM conducts next-generation research, education, and workforce training in additive manufacturing. CAAAM’s Institute for Transformative Education in Additive Manufacturing – or ITEAM – provides courses, seminars, workshops, symposia, in-lab training sessions, and summer camps for industry and community colleges.
Position Overview
This position is responsible for providing executive, administrative, and analytical support to a Associate Vice President for Center for Agile and Adaptive Additive Manufacturing (CAAAM). Coordinates CAAAM administrative activities and acts as university-wide liaison for the center. Identifies issues or problems and researches solutions within specific management areas.

Additional Posting Details


Minimum Qualifications
Bachelor’s Degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Knowledge, Skills and Abilities
• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple
tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex
nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments
effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and
resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned
function.
• Supervisory skills.
Preferred Qualifications
  • Previous work experience in higher education.
  • Experience and working knowledge of UNT processes and software: Work Control, ePars, PeopleAdmin (hiring/position management), UNT Financial Aid & Scholarships, IDT’s, MarketPlace (procurement), and PCards.
Required License / Registration / Certification
Work Schedule
Monday – Friday; 8am – 5pm
Driving University Vehicle No
Security Sensitive This is a security sensitive position.
EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Sr Administrative Coordinator
Physical Requirements Carrying, Lifting up to 10 pounds, Reaching, Sitting, Writing, Ability to communicate

Job Duties


o
Works closely with CAAAM staff to fulfill any purchasing needs via purchasing card; Reqs/PO’s; IDT’s; inter-campus payments.Initiates/reviews purchasing requisitions and change orders for proper documentation to complete procurement lifecycle process.Works with vendors and contractors as necessary to support procurement process.Responds to inquiries regarding purchasing policies and procedures; procurement departments to resolve ordering/ payment issues.
o
Human Resource support for CAAAM by personnel hiring through UNT PeopleAdmin; ePars; International office; timekeeping reports and records.
o
Designated departmental ongoing and annual Inventory coordinator, departmental annual Space Survey respondent.
o
Maintain good working relationship with administrators, staff, faculty, students, and RA’s.
o
Coordinates activities on behalf of the department head, maintaining a high level of confidentiality at all times. May serve as department representative as requested.
o
Ensures required reports for university and are completed in a timely fashion.
o
Identifies issues or problems and researches solutions within specific management areas
o
Other duties as assigned by supervisor.

Posting Detail Information


Posting Number S7954P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/80923