Senior Administrative Coordinator II

Updated: about 2 months ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Engineering Technology

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Senior Administrative Coordinator II coordinates administrative support for the Master of Engineering Technical Management (METM) program. Uses discretion and independent judgement on assigned projects and responsibilities to ensure smooth functioning of METM's operation. Provides strong support for METM team, faculty, and student needs.


Responsibilities:

  • Coordinates administrative support functions. Develops and approves schedules, priorities, and standards for achieving goals. Develops administrative objectives and strategies.
  • Participates in the planning and execution of administrative operations. Main communication for planning, implementing, coordinating, and evaluating administrative support functions.
  • Coordinates travel arrangements and prepares itineraries for program faculty and staff located across the United States.
  • Creates and assists with faculty/staff program onboarding.
  • Develops and manages budget. Implements processes and procedures to keep expenses organized. Makes purchases in support of the program, tracks all program expenses and orders, and provides monthly financial reports.
  • Assists in the planning and execution of METM program events. This includes week-long residency week, recruiting events, faculty workshops, and other program events.
  • Develops and maintains program equipment inventory.
  • Formulates, interprets, and/or implements management policies or operating practices. Recommends guidelines, policies, rules, and regulations. Monitors compliance with policies and procedures.
  • Performs special analyses and project summaries. Prepares and reviews operational and special reports. Makes recommendations for process improvements, administrative changes, or new initiatives.
  • Performs other duties as assigned.


What we need:

  • Bachelor's degree or equivalent combination of education and experience.
  • Seven years of related experience.


Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, database, and presentation applications.
  • Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
  • Ability to multi task and work cooperatively with others. Strong interpersonal, planning, and organizational skills. Excellent verbal and written communication skills.

Work Location:

  • Main Campus – College Station, TX.
  • Some positions may have potential for a flexible work schedule or location.

About Engineering Technology and Industrial Distribution

The Department of Engineering Technology and Industrial Distribution at Texas A&M University ranks among the top Engineering Technology and Industrial Distribution programs in the country, and is a part of the Top 10 ranked Texas A&M University College of Engineering. "Engineering Technology" is the profession in which knowledge of the applied mathematical and natural sciences gained by higher education, practical experience, and competence developed in a specific field is devoted to application of engineering principles and the implementation of technological advances for the benefit of humanity. "Industrial Distribution" applies mathematics, science, engineering technology, business, data processing, communications, quality, and Supply Chain Management to the wholesaling and distribution of technological products.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

  • Competitive health benefits.
  • Generous paid vacation, sick time, and holidays.
  • Vision, Dental, Life, and Long-Term Disability insurance options.
  • Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
  • Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
  • Flexible spending account options for medical and childcare expenses
  • Robust free training access through LinkedIn Learning plus professional development opportunities.
  • Tuition assistance https://engineering.tamu.edu/information/esac/staff-development/staff-development-opportunities.html
  • Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

  • Resume/CV
  • Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
  • Letter of interest

Compensation Philosophy:

  • Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
  • Offer total rewards through competitive and equitable pay, flexible benefits, professional development, performance recognition and work-life balance.
  • Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.  Exemplify equal pay for equal work, with allowable pay differences based on factors not prohibited by law.

Employment Eligibility Verification

  • If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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