Details
Posted: 20-Mar-24
Location: New Haven, Connecticut
Type: Full-time
Salary: Open
Internal Number: 87025BR
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Skill/ability 1:
Reliable self-starter with exceptional attention to detail and accuracy with demonstrated ability to concentrate and perform with varied interruptions. Proven ability to prioritize to meet deadlines and conflicting demands in an organized manner.
Experience working in a medical setting in an administrative support role.
Excellent attendance record.
Similar Positions
-
Senior Administrative Assistant, Yale University, United States, 3 days ago
15-Apr-2024 Internal Medicine - Cardiology 87604BR University Job Title Senior Administrative Assistant Bargaining Unit L34 - Local 34 (Yale Union Group) If Fixed Duration, Period 1 year from date...
-
Senior Administrative Assistant, Yale University, United States, about 14 hours ago
16-Apr-2024 OBGYN 87221BR Yale Posting Status CLOSED TO FURTHER APPLICATIONS University Job Title Senior Administrative Assistant Bargaining Unit L34 - Local 34 (Yale Union Group) Compensation Gra...
-
Sr Admin Asst Urology Operations, Yale University, United States, about 15 hours ago
26-Apr-2024 Urology - Administrative Services 87651BR University Job Title Senior Administrative Assistant Bargaining Unit L34 - Local 34 (Yale Union Group) Compensation Grade Labor Grade D Wage R...
-
Senior Administrative Assistant Immunobiology, Yale University, United States, about 14 hours ago
17-Apr-2024 Immunobiology - Administration 87297BR University Job Title Senior Administrative Assistant Bargaining Unit L34 - Local 34 (Yale Union Group) Compensation Grade Labor Grade D Wage Rang...
-
Senior Administrative Assistant, Yale University, United States, 10 days ago
01-Apr-2024 Surgery - Otolaryngology 87198BR University Job Title Senior Administrative Assistant Bargaining Unit L34 - Local 34 (Yale Union Group) Compensation Grade Labor Grade D Wage Ranges Cli...
-
Senior Administrative Assistant, Yale University, United States, about 15 hours ago
17-Apr-2024 Library - Administrative Support Team 87516BR University Job Title Senior Administrative Assistant Bargaining Unit L34 - Local 34 (Yale Union Group) Compensation Grade Labor Grade D Wa...