Senior Administrative Assistant

Details

Posted: 04-Apr-24

Location: New Haven, Connecticut

Type: Full-time

Salary: Open

Internal Number: 87222BR

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems.  Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.   2. Oversees, instructs, and coordinates activities of support staff.  Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.   3. Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.   4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.  Assembles and arranges for necessary items.  Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.   5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance.  Screens and responds to mail.   6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.  Composes substantive correspondence and written material.   7. Coordinates travel arrangements.  Schedules and coordinates meetings and appointments.  Orders and maintains inventory of supplies.  Takes minutes or dictation.  Performs additional functions incidental to office activities.
Required Skill/ability 1:  Demonstrated professionalism and customer service skills.
Required Skill/ability 2:  Proven experience working in an academic or clinical administrative environment with demonstrated organizational skills.
Required Skill/ability 3:  Highly developed oral and written communication skills with strong attention to detail.
Required Skill/ability 4:  Strong inter and intrapersonal skills with the ability to problem solve complex issues.
Required Skill/ability 5:  Proven ability to work productively under pressure with both constant and varied interruptions.
Preferred Education:  Advanced knowledge of EPIC and the Microsoft Office Suite (Particularly Outlook, Word, Excel, & PowerPoint). Knowledge and or background in an Orthopaedic setting.  Advanced understanding of calendaring and coordinating meetings.
Work Week:  Standard (M-F equal number of hours per day)
Posting Position Title:  Senior Administrative Assistant
University Job Title:  Senior Administrative Assistant
Preferred Education, Experience and Skills:  Advanced knowledge of EPIC and the Microsoft Office Suite (Particularly Outlook, Word, Excel, & PowerPoint). Knowledge and or background in an Orthopaedic setting.  Advanced understanding of calendaring and coordinating meetings.

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Create a Job Alert for Similar Jobs
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
Connections working at Yale University
More Jobs from This Employer
https://main.hercjobs.org/jobs/19951709/senior-administrative-assistant
Return to Search Results