Senior Administrative Assistant

Details

Posted: 05-May-24

Location: New Haven, Connecticut

Type: Full-time

Salary: Open

Internal Number: 88270BR

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems.  Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.   2. Oversees, instructs, and coordinates activities of support staff.  Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.   3. Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.   4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.  Assembles and arranges for necessary items.  Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.   5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance.  Screens and responds to mail.   6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.  Composes substantive correspondence and written material.   7. Coordinates travel arrangements.  Schedules and coordinates meetings and appointments.  Orders and maintains inventory of supplies.  Takes minutes or dictation.  Performs additional functions incidental to office activities.
Required Skill/ability 1:  Demonstrated experience in finance and reconciliation.  Proficient with Microsoft Office, including intermediate proficiency of Outlook, Word, PowerPoint, and Excel.
Required Skill/ability 2:  Able to be a self-starter and to handle multiple tasks, demands and deadlines. Demonstrated strong verbal skills and written communication skills.
Required Skill/ability 3:  Demonstrated ability to triage incoming phone calls. Demonstrated strong customer service skills. Ability to respond to complex problems and initiate corrective action.
Required Skill/ability 4:  Excellent organizational skills; Must be a team player and have excellent interpersonal skills. Demonstrated willingness to learn new skills and tasks as necessary.
Preferred Education:  Experience with The Housing Director, StarRez or other housing software preferred.
Work Week:  Standard (M-F equal number of hours per day)
Posting Position Title:  Senior Administrative Assistant
University Job Title:  Senior Administrative Assistant
Preferred Education, Experience and Skills:  Experience with The Housing Director, StarRez or other housing software preferred.

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

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About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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