Title: Senior Administrative Assistant
Division: Provost's Office
Department: Honors Program
FLSA Status: Non-Exempt
Salary Range: Grade 5: $13.17/hour
EEO Job Group: 5 E6
Position Summary
The University of Southern Indiana is accepting applications for Senior Administrative Assistant.
Provide administrative support for the Honors Program and Theme Living Communities.
Duties/Responsibilities
- Work closely with the Director of the Honors Program (HP) and Theme Living Communities (TLCs) to support student recruitment, retention, and success.
- Receive walk-ins, emails, and telephone calls for the two Programs. Assist current students, prospective students, and others with inquiries to the office, including during New and Transfer Student Orientations and other events.
- Maintain student files and student records, including monitoring student grade reports, membership records, probation and dismissal records, reporting Honors grades to the Registrar’s Office, and tracking Honors activity points
- Prepare correspondence for prospective students and current students and other communication. Process applications for the HP and TLCs.
- Assist with maintenance of HP and TLC websites.
- Coordinate student worker assignments and review in terms of completeness, timeliness, and accuracy.
- Assist with student registration and other student needs, including coordination of priority registration for Honors students with the Registrar’s Office.
- Assist with all aspects of event planning for HP and TLC activities, including the Honors Cords ceremony, luncheons, retreats, banquets, etc. and the TLC Welcome Week events.
- Assist the Honors Student Council/Assembly with coordination of their events. Work with the Honors Faculty Council and the Theme Living Communities Council to arrange their meetings and support their tasks.
- Collaborate with Housing and Residence Life on placing students in TLCs and Honors apartments.
- Maintain inventory of supplies for Program. Receive and distribute incoming mail.
- Other duties as assigned.
Required Knowledge and Skills
- High school diploma/GED.
- Two years of clerical experience or an equivalent combination of education and/or experience.
- Experience with microcomputer, word processing, spreadsheet, database, and electronic mail software.
- Knowledge of internet information gathering and ability to learn web creation and maintenance.
- Excellent oral and written communication skills.
- Excellent organizational and time management skills with keen attention to detail.
Preferred Knowledge and Skills
Regular Work Hours/Travel Requirements
- Standard work hours are Monday through Friday, 8:00 a.m. to4:30 p.m.
- Occasional overtime may be required.
About USI
The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:
- Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
- Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
- Full tuition fee waiver for employees/75% for spouses and dependent children.
- Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits .
Application Process
Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include:
Pre-Employment Screening
A background check will be required for employment in this position.
Authorization to Work in the United States
USI typically will not sponsor an employment-related visa for this position.
Interview Accommodations
Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at [email protected] or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at [email protected] or (812) 464-1815.
EEO Statement
The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.