Senior Administrative Assistant, Dean's Office

George Washington University, United States

Updated: 26 days ago
Location: Washington, PENNSYLVANIA
Job Type: FullTime
Deadline: ;

Posting Details
I. JOB OVERVIEW


Job Description Summary:
To spark new thinking, just add friction. Your unique perspective and experiences can make you successful in your career.
At the George Washington University College of Professional Studies , you’ll collaborate with a diverse group of experts from across disciplines and backgrounds, who will challenge you to rethink assumptions, test your ideas, and look at ways to make the greatest impact. Here, you’ll learn how to use your skills to make an impact that ripples outward through industries and communities, elevating your career trajectory and connecting you to corners of the world you never thought possible.
In support of its mission and vision, the College of Professional Studies (CPS) seeks an outstanding individual to be the Senior Administrative Assistant, Dean’s Office.
The Senior Administrative Assistant provides enhanced administrative support to the CPS Dean’s Office and the CPS community at large. This highly visible position, ideal for an experienced administrative professional, is a 5-days a week, fully in-person role located at the front desk within the Dean’s Suite. Reporting to the college’s Director of Strategic Initiatives & Planning, this staff member will assist in the day-to-day operations of the Dean’s Suite. As a primary point of contact, the Senior Administrative Assistant will provide excellent customer service and create a welcoming environment for CPS’s deans, students, faculty, staff, and visitors.
Primary Responsibilities:
  • Answer the general CPS phone line and monitor the general CPS email account.
  • Coordinate schedules and maintain calendar(s) for assigned staff, including the Dean.
  • Prioritize and arrange meetings, conferences, and appointments.
  • Assist with college and program-level events. May include some evening or weekend events.
  • Monitor and assist with the budget preparation and record keeping, including maintaining and reconciling P-cards, and anticipates and prepares associated background materials as needed.
  • Monitor and approve travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects.


Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. 
This full-time, in-person, position is located on the main GW Foggy Bottom campus in Washington, DC. This position may require evening or weekend event support.
Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
  • A positive and professional demeanor treating executive leaders, staff, students, faculty, and visitors with courtesy and respect.
  • Excellent writing and communication skills.
  • Enjoys being detail-oriented and has strong organizational skills.
  • Team player, comfortable taking direction from multiple people.
  • Experience in a higher education environment.
  • Experience with Microsoft 365 and Google Workspace. Comfortable learning new software and processes for scheduling, meeting/event planning, budgets, and general business productivity.
Typical Hiring Range $21.27 - $27.63 How is pay for new employees determined at GW?

II. JOB DETAILS


Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: College of Professional Studies (CPS)
Family Administration
Sub-Family Administrative / Operations
Stream Service and Support
Level Level 3
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM. May require some evening or weekend event support.
Will this job require the employee to work on site? Yes
Employee Onsite Status On-campus (in person)
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status.
Benefits of GW
The GW benefits programs are designed to care for you by providing a variety of options that offer security and support for you to thrive at various life and career stages. *Benefits include:
  • medical, dental and vision plans, FSA and HSA
  • retirement programs
  • tuition remission for employees and dependents
  • tuition exchange program for dependents
  • generous paid leave include a full week of paid leave for winter holidays


*Benefits eligibility may vary based on job classification. To learn more to go https://hr.gwu.edu/benefits
Internal Applicants Only? No
Posting Number: S012918
Job Open Date: 03/21/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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