Secretary V - 003258

University of South Alabama, United States

Updated: about 22 hours ago

Location: Mobile, ALABAMA

Job Type: FullTime

Deadline: ;

Posting Details
Position Information

Position Number	003258
Position Title	Secretary V - 003258
Division	Academic Affairs
Department	420710 - Earth Sciences Department
Minimum Qualifications	High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s Earth Sciences department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions	Updates class schedules and student files using Banner. Maintains departmental budget and reconciles monthly statements. Maintains office, vendor, and student files. Prepares correspondence, course materials, reports, brochures and other documents, using a PC. Maintains departmental files and databases. Takes minutes at meetings and prepares for final distribution. Answers telephones and directs calls. Maintains supervisor’s calendar. Greets and routes visitors. Opens and distributes mail. Makes travel arrangements and prepares travel reimbursements. Advises students regarding enrollment policies and procedures. Orders equipment and supplies. Prepares requisitions and purchase orders. Utilizes Banner Finance and Student Records System to access departmetnal and student information. Ensures office coverage during normal business hours. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Essential Functions

Updates class schedules and student files using Banner.
Maintains departmental budget and reconciles monthly statements.
Maintains office, vendor, and student files.
Prepares correspondence, course materials, reports, brochures and other documents, using a PC.
Maintains departmental files and databases.
Takes minutes at meetings and prepares for final distribution.
Answers telephones and directs calls.
Maintains supervisor’s calendar.
Greets and routes visitors.
Opens and distributes mail.
Makes travel arrangements and prepares travel reimbursements.
Advises students regarding enrollment policies and procedures.
Orders equipment and supplies.
Prepares requisitions and purchase orders.
Utilizes Banner Finance and Student Records System to access departmetnal and student information.
Ensures office coverage during normal business hours.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	04/10/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

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