Secretary, School of Engineering and Computing

Details

Posted: 13-Apr-24

Location: Erie, Pennsylvania

Type: Full-time

Salary: Open

Categories:

Facilities//Maintenance/Trades
Staff/Administrative

Internal Number: 5173127

Secretary, School of Engineering and Computing
Position Summary:
The secretary for the School of Engineering and Computing (SEC) performs secretarial, clerical, and related duties in the application of departmental policy and procedures. The secretary will be supporting the operations of specific departments within SEC: Computer and Information Science, Electrical and Cyber Engineering, and Environmental Science and Engineering. Must be able to support and promote the University's Mission.
ESSENTIAL FUNCTIONS:

Assist leadership and faculty with information requests: run internal reports, assemble and analyze data, download reports from external sources and summarize findings.

Generate meeting agendas and/or presentation as instructed. Disseminate information to appropriate stakeholders in advance.

Attend department, committee, advisory board, leadership team, and other meetings as required. Take accurate notes and disseminate notes to appropriate stakeholders in a timely fashion.

Review academic documentation (catalog copies, major sheets, etc.) and make appropriate edits as needed. Assist SEC Chairpersons in preparing the academic schedule, accreditation reports, academic unit reviews and other reports under timeline/deadline provisions.

Prepare information for supervisor approval to be disseminated as instructed.

Maintain departmental, student and other personnel records.

Maintain office supplies and supply needs of the department faculty. Process reconciliations for purchasing accounts. Prepare check requisitions to process payments approved by the SEC leadership for timely payment.

Schedule in-person or virtual meetings as instructed, ensure proper technology is available, physical rooms are booked if requested, and ensure any requested food service is ordered and set-up in advance.

Coordinate with SEC leadership or other Gannon/community partners special events: assist with registration, arrange physical or virtual facilities, coordinate food service, communicate event information to students, provide updates to leadership as requested.

Assist in specific student recruitment activities; including generating content with faculty and others for approval in posting on various SEC social media platforms.

Performs other duties as assigned within the scope and responsibility and requirements of the job.

SUPERVISORY RESPONSIBILITIES:
Under general supervision, this position reports to the Associate Dean and Department Chairs but may receive specific instructions from other professionals within the department. This position may assign and check the work of student aides.
CONTACT WITH OTHERS:
Internal: Works with faculty, staff, administration and students. Will respond to requests for service or securing services or information from other departments across the University.
External: Works with the general public, responding to inquires (prospective students, parents, etc.) Works with community partners (SEC academic programs' Advisory Board Members) and guests on campus, interfaces with Gannon affiliate entities (SBDC, Beehive, ETI) and companies.
Required Qualifications:
Education: Educational background equivalent to a high school degree/CED with specialized courses in bookkeeping and all standard office technologies is required.
Experience: Three years of general secretarial experience; proficiency in using personal computers and application software, such as Microsoft Excel, Word, PowerPoint and Outlook is required.
Skills: Must possess excellent verbal, written, proofreading, and organizational skills; the ability to craft correspondence and reports independently with minimal supervision; the ability to read and comprehend work orders, written instructions and procedure manuals; the ability to record accurate meeting minutes and disseminate information to stakeholders; the ability to multitask and prioritize responsibilities, ability to ask direction if a course of action is unclear; and the ability to research and compile data. This position is extremely self-directed. The assumption is the incumbent will thrive in an environment where they are largely autonomous and proactive.
University Mission: Must be able to support and promote the Universitys Mission.
Preferred Qualifications:
An Associates degree is preferred with prior experience in higher education settings.
Location: Erie, Pa
Employment Status: Full Time
Department: Electrical & Cyber Engineering
Division: Col. of Engineering & Business
Subdivision: School of Engineering and Computing
To apply, visit https://gannon.peopleadmin.com/postings/11737
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About Gannon University
Founded in 1925, Gannon University is a four-year Catholic university committed to student-centered learning, with an emphasis on professional education integrated with faith-based, liberal-learning student outcomes. Gannon has strategic university-wide initiatives that focus on and bring its purpose to life: Transform lives by creating environments for extraordinary moments and everyday connections that inspire others to become their best selves. These initiatives have fostered an inclusive, welcoming community that many refer to as the Gannon family. Gannon University earned its first-ever Honor Roll status as a 2021 Great College to Work For, according to a new survey by The Great Colleges to Work For® program. It is one of 42 institutions across the country to earn Honor Roll distinction and was recognized in categories including Diversity, Inclusion & Belonging; Faculty Experience; Mission & Pride; and Professional Development. Gannon University was also ranked a top school in the nation by Wall Street Journal’s 2022 College Rankings, and ranked among the nation’s top universities by U.S. News and World Report’s “America’s Best Colleges 2022.” Gannon University’s hom...e campus is located in Erie, Pennsylvania, the state’s fourth-largest city and one of the busiest ports on the Great Lakes. Gannon University’s unique location in downtown Erie and exceptional learning environments on campus create a special atmosphere conducive to education, scholarship, research, service, and personal growth. Located right next door to Gannon's downtown campus are government agencies, hospitals, and local organizations and businesses that are active partners in helping Gannon students receive a hands-on education. The University's partnerships with downtown Erie neighborhoods, Erie County, and the Diocese of Erie strive to support the local community through numerous initiatives driven by students and employees. Just steps away from Gannon’s campus in the heart of the city, you will also find restaurants, tax-free shopping, minor league sports, as well as a vibrant entertainment and cultural scene, and seven miles of Lake Erie beaches close by. Only a two-hour drive from Cleveland, Ohio; Buffalo, New York; Pittsburgh, Pennsylvania; and Niagara Falls, Canada, Erie has small-town friendliness and big-city attractions. For more information, please visit gannon.edu to learn more about Gannon’s campuses and the many attractions and accommodations within the surrounding regions. Gannon University seeks excellence through inclusiveness and invites women and members of underrepresented groups to apply. Application Procedure: Submit a cover letter, resume, and the contact information of three professional references to https://gannon.peopleadmin.com/postings/6304. Review of applications will begin immediately, and this position will remain open until filled. For more information about Gannon visit www.gannon.edu. Gannon University is an Equal Opportunity Employer.
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