Secretary IV - 008640

University of South Alabama, United States

Updated: 2 months ago

Location: Mobile, ALABAMA

Job Type: FullTime

Deadline: ;

Posting Details
Position Information

Position Number	008640
Position Title	Secretary IV - 008640
Division	Finance and Administration
Department	175300 - USA Properties
Minimum Qualifications	High school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s department of Real Estate Services and Asset Management is seeking to hire a Secretary IV. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions	Interprets rules, regulations and policies while supporting the unit in planning, initiating and carrying to completion moderately complex secretarial and clerical duties and routine administrative activities based upon general guidelines issued by the department. Makes travel arrangements, schedules appointments and assists in maintaining calendars. Prepares travel requests and travel reimbursements, correspondence, reports, requisitions, and purchase orders on a PC utilizing Banner Finance System and/or designated accounting program(s) as directed, fund revenue transfers and direct pay requests. Coordinates meetings, workshops, conferences and other events. Serves as recording secretary at select meetings including scheduling, distribution of official meeting minutes and catering coordination. Researches, creates and/or edits complex reports and documents. Reviews and edits documents for accuracy and completeness and compliance with University guidelines. Receives incoming mail and distributes appropriately. Receives and directs incoming phone calls. Greets and announces visitors. Communicates frequently with other directors, department chairs, faculty, administrators and non-University personnel. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Essential Functions

Interprets rules, regulations and policies while supporting the unit in planning, initiating and carrying to completion moderately complex secretarial and clerical duties and routine administrative activities based upon general guidelines issued by the department.
Makes travel arrangements, schedules appointments and assists in maintaining calendars.
Prepares travel requests and travel reimbursements, correspondence, reports, requisitions, and purchase orders on a PC utilizing Banner Finance System and/or designated accounting program(s) as directed, fund revenue transfers and direct pay requests.
Coordinates meetings, workshops, conferences and other events.
Serves as recording secretary at select meetings including scheduling, distribution of official meeting minutes and catering coordination.
Researches, creates and/or edits complex reports and documents.
Reviews and edits documents for accuracy and completeness and compliance with University guidelines.
Receives incoming mail and distributes appropriately.
Receives and directs incoming phone calls.
Greets and announces visitors.
Communicates frequently with other directors, department chairs, faculty, administrators and non-University personnel.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	02/13/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

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