Secretarial Assistant III-Languages

Position Details

Position Information

Recruitment/Posting Title	Secretarial Assistant III-Languages
Job Category	AFSCME 1761 (COLT)
Department	Sch of Law-Nwk, Dean's Office
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Secretarial Assistant III. This position is responsible for and not limited to the following: Provides confidential and coordinating secretarial/clerical support and renders basic administrative staff assistance in both English and one or more foreign languages to the clinical program at Rutgers Law School – Newark. Creates elementary databases and spreadsheets; drafts standard reports and informational materials; designs word processing routines to access, manipulate, and transmit files for specific uses; and performs a variety of additional advanced and basic word processing assignments. Answers phones and retrieves messages for the clinics. Arranges meetings and associated logistics, provides information, greets and directs visitors to proper destination, organizes schedules, makes appointments and reservations, maintains records and files, and completes related duties. Along with completing other duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Nonexempt
Grade	16
Position Salary
Annual Minimum Salary	41640.370
Annual Mid Range Salary	48986.230
Annual Maximum Salary	56633.840
Standard Hours	35.00
Union Description	AFSCME - Local 1761 COLT
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Requires a high school/vocational school education or equivalent, working knowledge of one or more foreign languages and English, plus one of the following: a) Four years secretarial experience; b) One year college level study plus three years of any equivalent combination of: secretarial experience, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination; c) An equivalent combination of secretarial experience and up to two years advanced secretarial training. Requires demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email. Must be able to communicate effectively. Must have effective client service skills. May require shorthand, stenographic, and/or machine transcription skills.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Fluent in Spanish Working proficiency in Word, Excel, PowerPoint and/or WordPerfect
Preferred Qualifications	Two years’ experience as a legal secretary Working knowledge of (1) e-filing; (2) Clio or similar law practice management software; (3) Adobe; and (4) File maker or similar database software
Equipment Utilized	Computer and Microsoft Office.
Physical Demands and Work Environment	Work may involve travel to different departments in the law school or on Rutgers-Newark campus or travel to meetings for translation. Transportation to any off-campus location is provided or reimbursed.
Special Conditions

Posting Details

Posting Number	24ST1444
Posting Open Date	06/13/2024
Special Instructions to Applicants	Notice to AFSCME Local 1761 union members ONLY: To submit an internal bid, an application must be submitted no later than 9:00 a.m. on Monday 6/24/2024. Although AFSCME Local 1761 members have priority consideration, outside applications are welcome.
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement