Scholarship Administrator-College of Nursing

Dept Number/Name: 0-6201-000 / College Of Nursing-Dean
College Division: USFHealth - College of Nursing
Salary Plan: Administrative
Job Code/Title: 8285 / CON Scholarship Administrator
Hiring Salary/Salary Range: $48,000 - $54,000
Position Number: 00056470
ORGANIZATIONAL SUMMARY:
The College of Nursing (CON) is one of 14 colleges that comprise the University of South Florida (USF), and one of four colleges comprising USF Health. Carnegie-designated as a Research 1 institution and a Community-Engaged institution, U.S. News & World Report ranked USF as one of the nation’s top 50 public universities for five consecutive years, and in 2023 USF earned its highest ranking ever among all universities public or private. Recognized as a leader in nursing education and research, the College of Nursing serves over 2,400 undergraduate, master's, and doctoral students each year. For the third consecutive year, our Master of Science in Nursing (MSN) program ranked number one among all public Florida institutions, proudly positioned at number 24 nationally.
The College of Nursing is an integral part of the USF Health community. We live by our mission to employ the core values of excellence, innovation, inclusion, and respect to educate future nurses, advance nursing science, and implement evidence-based clinical practice to improve health and wellness.
POSITION SUMMARY:
The CON Scholarship Administrator at the College of Nursing oversees the day-to-day operational processes related to student scholarships within the college. Their responsibilities include managing scholarship procedures during regular cycles and off-cycles. This involves assessing student eligibility for scholarships based on specific criteria and ensuring accurate record-keeping of award transactions. Additionally, they maintain up-to-date data in the USF Award Spring system and manage internal college files using financial tools such as Finance Mart, USF Financial Aid reports, Oasis, and other relevant reporting tools.
The CON  Scholarship Administrator collaborates directly with the Student Success and Nursing Scholarship Committee, preparing both annual and ad-hoc reports for various university departments. They also assist students with scholarship inquiries and presentations as needed. Furthermore, the incumbent works across campus with other USF departments as appropriate. The Nursing Scholarship Administrator reports to the Associate Director of Budget and Finance at the College of Nursing.
RESPONSIBILITIES:

• Manage and oversee the USF Award Spring System for the College of Nursing scholarships, updating, and handling yearly scoring and selection meetings with the Nursing Scholarship Committee. Process cyclical maintenance updates of system and train new committee members as needed. Position also helps ensure adherence to internal/external audits for grants/scholarships.
• Monitor Nursing Scholarship email box to process new electronic applications, review for possible criteria matches with funds and working closely with student success and scholarship committee.
• Notify students of scholarships and requirements needed to accept scholarships once approved, answering any student questions, process thank you notes.
• Assist development office designee in maintaining donor profiles.
• Collaborate with the CON Student Success Office, CON Director of Development, USF Financial Aid Office, USF Foundation Office, and the Graduate Office on an as needed basis.
• Support the college's Scholarship Committee. 
• Manage and process emergency scholarships as well as other non-Award Spring scholarships, working with committee members and running financial aid reports as needed.
• Review fund criteria and balances when preparing or informing off-cycle and non-cycle awards for foundation endowments and operating funds.
• Submit paperwork for financial aid fund codes along with terms and conditions of scholarships for new funds.
• Prepare scholarship payment request forms for leadership review prior to processing submission, monitoring for posting to student accounts and update shared scholarship spreadsheet.
• Prepare college annual and bi-annual reports on multiple Foundation scholarship funds.
• Manage and process Nurse Faculty Loan Scholarship requests from students. Report yearly updates on funding agency websites (e.g. HRSA , etc.).
• Review student application data to determine eligibility for scholarships.
• Establish and maintain agreements and communications with external providers of scholarships.
• First point of contact. Facilitate communication of scholarships available to current and prospective CON students.
• Provide updated scholarship information for the CON financial aid website as needed.
• Performs other duties as assigned.

POSITION QUALIFICATIONS:
MINIMUM:
This position requires a bachelor's degree with 2 years of experience.
Degree Equivalency Clause FLSB 1310: 4 years of directly related work experience may be substituted for a bachelor's degree. 6 years of directly related work experience may be substituted for a master's degree.

Please upload cover letter and resume in a single PDF form.
PREFERRED:
Knowledge of financial aid management systems and/or student information systems. Experience in higher education counseling/advising experience working with students and parents. Ability to work under pressure and in a fast-paced environment.
Must have the ability to hold information in confidence, be able to communicate with all levels.

• USF offers GREAT BENEFITS to full time employees!!
  • • • Medical Insurance
      • Dental Insurance
      • Vision Insurance
      • Paid Vacation Days
      • Paid Sick Days
      • 11 Paid Holidays
      • Various Retirement Options ,
      • Tuition Assistance (available for yourself, spouse, partner or dependent)
      • On-campus Childcare Options
      • Flexible Work Program: full-time/part-time remote work (based on position requirements)
      • Other Voluntary Benefits Offered
      • For more information about your total compensation package and other USF benefits, please visit: Work at USF

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36686

Posting Date:  4/10/24

Posting End Date: 5/09/24

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Non-Discrimination Notice

Pursuant to Title IX, the University does not discriminate on the basis of sex in educational programs or activities that it operates. Such protection extends to both employees and students. Any questions or inquiries concerning the application of Title IX may be referred to the Title IX Coordinator, or to any of the University's Deputy Title IX Coordinators. The most up-to-date information on the University's Title IX Coordinator and resources can be found on the USF Title IX webpage. When appropriate, the University will take steps to prevent the recurrence of harassment, including sexual violence, and to correct any discriminatory effects of harassment on the complainant and others.

The Title IX Coordinator is:

Maggie Denney, M.Ed., LMHC

4202 E. Fowler Avenue, ALN 172, Tampa, Florida 33620

(813) 974-8616; [email protected]

Discrimination and harassment on the basis of race, color, marital status, sex, religion, national origin, disability, age, genetic information, gender identity and expression, sexual orientation, or veteran status are also prohibited. (Please see USF's Policy Number 0-007, Diversity & Equal Opportunity: Discrimination & Harassment).

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview:

USF - Health

USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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