Residential Life - Program Assistant

Details

Posted: 21-Feb-24

Location: La Jolla, California

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 128271

UCSD Layoff from Career Appointment: Apply by 2/23/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 3/4/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Earl Warren College is one of the undergraduate colleges at the University of California, San Diego. Warren College is home to approximately 5,000 undergraduate students who may select any major offered by the university. The colleges are distinguished by their general education curriculum which at Warren encourages both depth and breadth, stresses the relationship between the individual and society, and includes two quarters of writing and ethics for most students. Warren College has created a dynamic, innovative, energetic, and strong team environment and is looking for staff who values this type of workplace. The residential life office strives to build a positive and safe living-learning environment in which students can grow and develop. The staff provide programs and services that support the academic mission of the University by enhancing the educational, personal, cultural, and social development of students. UCSD has approximately 27,000 students and is rated the seventh best public university in America by US News and World Report.

Under general supervision of the Associate Dean of Student Affairs/Director of Residence Life, the Residential Life - Program Assistant is responsible for overall day-to-day functions related to office administration and programming support of the Warren Residence Life Office. Incumbent establishes and implements policies, procedures, and guidelines for fiscal and office matters pertaining to the Warren Residence Life Office in close collaboration with the College Business Office (CBO). Coordinates and shares judicial/conduct administrative load. Incumbent is advisory to several student organization and advisory groups and assists in various programming such as move in, welcome week and RA training. Coordinates and schedules the use of conference room facilities, and manages the Residence Life office email account and webpage and performs general clerical functions.

• Occasional overtime may be required during opening and closing of residence halls throughout the year, including summer session when housed in Warren.

QUALIFICATIONS

• Experience with creating and tracking budgets related to programs and events. Experience purchasing goods and services related to programs and events.

• Demonstrated experience with business productivity applications including, but not limited to, Word, Power Point, Outlook, Publisher and Excel. Experience with or ability to quickly learn Content Management System (CMS) for website updates.

• Knowledge of residential housing operations in a university setting.

• Ability to organize and meet deadlines in a timely manner, deal with changing priorities and work well under pressure. Skill to coordinate high volume workload with frequent interruptions and conflicting priorities.

• Ability to develop and organize systems for the management of student information, confidential files, and general office functions.

• Effective interpersonal and verbal communication skill with the ability to clearly, courteously, and diplomatically communicate information to a diverse group of people (including students, parents, staff, and the community) in person, on the telephone, and via e-mail in a professional manner.

• Ability to work with college students to implement and educational, cultural and social programs.

• Skill in training and providing work direction to student employees with administrative procedures.

• Demonstrated ability to exercise independent judgment, discretion, initiative, tact and diplomacy in handling sensitive matters and maintaining strict confidentiality.

• Ability to initiate and track various issues and projects to completion. Ability to follow-up to ensure timely completion of projects.

• Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals.

• Skill in independently researching, compiling, organizing, interpreting and selecting data and materials from various sources (including online sources). Skill to organize data into forms that are easily understood and logical for easy retrieval and references.

• Skill in using general office equipment including laptop, desktop computer, projectors, fax machine, scanner, copy machine, etc.

• Ability to maintain acceptabl

  
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  UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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