Residency/Fellowship Program Coordinator (Hybrid) - Ophthalmology

Position Summary
Assists program directors in the management and direction of ophthalmology fellowship and/or resident training program ensuring program compliance with regulatory agency standards by maintaining essential documentation for programs. Coordinates educational activities for incoming and current ophthalmology residents, ophthalmology sub-specialty fellows, and medical students, and functions as a liaison between medical students, residents, fellows, departments, attending physicians, administration and outside institutions. Coordinates weekly departmental Grand Rounds.

Job Description

Primary Duties & Responsibilities

• Compiles applications of residency/fellowship program candidates for faculty reviews. Schedules and coordinates yearly interview activities for selection of new residents/fellows, maintains files of completed applications and related materials, corresponds with candidates and those who are accepted into the program.  
• Coordinates residents/fellows schedules, rotations, vacations, conference schedules, and documents conference attendance and absences.
• Maintains residents/fellows records in ACGME, AUPO, and New Innovations.
• Arranges for phone or pagers, white coats, lockers for residents/fellows orientation.
• Reviews ACGME/AUPO requirements for the program(s) and evaluates program(s) to assess and ensure continued compliance.
• Compiles faculty, resident, fellows evaluations.   
• Maintains trainee records and documentation and collects data fulfilling requirements of ACGME/AUPO and other licensing and credentialing boards.
• Coordinates schedules and logistics for WashU medical students rotating with ophthalmology.
• Maintains CME compliance for the weekly departmental Grand Rounds.
• Coordinates the local speakers and visiting professors, schedules, and logistics for weekly Grand Rounds.
• Prepares graduates completion certificates, award certificates, assists with logistics and planning of the annual graduation/award ceremony
• Makes purchases related to the residency/fellowship programs including catering.
• Performs other duties as assigned.

Preferred Qualifications

• Fellowship, Residency, Graduate Medical Education experience.
• Education/Academic experience.
• Experience with ACGME, GME, New Innovations, SFMatch, ERAS.
• Experience with InDesign.
• Accuracy and attention to detail.
• Great communication skills.

Required Qualifications

Bachelor's degree or an equivalent combination of education and relevant experience totaling four years.

Grade
G09-H

Salary Range
$22.92 - $35.49 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.