Research Program Administrator

Details

Posted: 02-Jul-24

Location: Rochester, New York

Type: Full-time

Salary: Open

Categories:

Grants Management
Staff/Administrative

Internal Number: 5370863

Research Program Administrator
8976BR
Kate Gleason College of Engineering
KGCOE Department of Chemical Engineering
Job Summary
The Department of Chemical Engineering at RIT is seeking applicants for a Research Program Administrator (RPA) position to support faculty, staff, and student research activities in the Department. The RPA will provide leadership and administration of department research activities for sponsored awards with principal investigator(s), research staff, students, facilities, and support to the Chemical Engineering Office Manager and Lab Manager. The range of job duties include proposal coordination, award administration functions, financial forecasting for sponsored research, and supporting department events that require faculty and staff involvement. The RPA will collaborate with sponsored research services and sponsored programs accounting on pre/post award sponsored research activities. The RPA will work collaboratively with other administrative areas within the Kate Gleason College of Engineering (KGCOE) and ensuring compliance with sponsor terms/federal regulations and University policies/procedures.
Please note: This position is 20 hours per week.
Job Responsibilities:

• Develop strategy on sponsored project topics and develop plan for proposals; create budgets with effort planning; and edit and conduct final review of proposal narratives, and related documents; Coordinate with Sponsored Research Services (SRS) to submit project proposals and associated documents to sponsors; and to comply with the terms and conditions of specific sponsored programs and RIT research policies and procedures (including proposal routing forms); Coordinate with SRS and Legal Affairs for compliance forms for Technology Control Plans, Non-Disclosure Agreements and other legal forms.
• Manage extensive portfolio of projects for the Department Principal Investigators, including on-going individual grant financial analysis, capacity planning, technical review, and real-time financial forecasting for long term project planning and project closeout; Perform account reconciliation and process journal entries necessary to accurately depict grant spending and appropriately budgeted expenses; Responsible for maintaining all budgetary aspects in collaboration with Department Principal Investigators pertaining to grants and contracts.
• Coordinate with Sponsored Programs Accounting (SPA) to assist with post-award management, reviewing quarterly effort reports for Department PIs, maintain records in compliance with institutional and sponsor policies exclusive to each separate award; Manage customers for recharge and enterprise centers; includes quotes, project scheduling, and invoicing. Create annual financial reports for Department PI researchers, enterprise center and any account reconciliation required for Department recharge centers.
• Manage the research group personnel for Department Principal Investigators and develop appropriate group policies for sponsored projects; including hiring, appraisals, travel reimbursements; track Post-doc and research scientist EAF and payroll distributions and vacation requests; Review and approve student employee hours, process GRA stipends; create summer salary worksheets for Department PIs with multiple sources, obtain proper approvals. Supervise research team members on the technical/progress reporting as well provide detailed financial reporting, and communicate sponsor programmatic requirements; and participate in occasional travel to sponsor or conference meetings, Plan sponsor review meetings, agendas and hospitality for visits and Department PI presentations.
• Manage competitive and complex procurement (equipment, materials, services and fabricated equipment), maintaining compliance for federal grants and contracts; complete purchase orders and monitor receiving and payment; Coordinate and manage all consultant contracts and subcontracts.
• Responsible for human resources to process related research faculty, and staff HR and payroll paperwork (Brassring); Hiring of research scientists and post-docs; hiring research co-ops and student workers (Kronos); GRA stipends (Oracle).
• Assist Department Office Manager with any HR, accounting, Student Employment, time-keeping and financial reporting/forecasting duties and support Department meetings and events; Coordinate with Lab Manager for facilities upgrades, equipment installation/tagging, and chemical inventory.

Required Qualifications:
Bachelor's degree with 3-5 years prior experience in an administrative position, preferably in an academic or research environment with demonstrated financial competency in budget management and projections. Individual must be able to work independently and exercise good judgment. Strong reading, writing, computing, and interpersonal communication skills are required. The person must have expertise with Microsoft Office and have ability to learn RIT systems quickly.
Preferred Qualifications:
Department/College Description
RITs degree in chemical engineering is a comprehensive program of study that prepares students to advance nano-scale composites, semiconductors, pharmaceuticals, plastics, fibers, metals, and ceramics and to develop alternative energy systems, biomedical materials and therapies, and strategies that minimize the environmental impact of technological advancements.
Kate Gleason College of Engineering prepares students to meet the existing and future needs of industry, engage in research to address and solve significant engineering challenges, and work to accelerate economic growth through innovation and creativity. The college will provide an immersive education that meets todays needs while we prepare you for tomorrows engineering challenges; support the intellectual development and growth of our students throughout their careers; engage in imaginative research that focuses on providing viable solutions to the real-world problems facing our global society; and partner with industry to accelerate economic growth both regionally and nationally.
Minimum Qualifications
Bachelor's degree with 3-5 years prior experience in an administrative position, preferably in an academic or research environment with demonstrated financial competency in budget management and projections. Individual must be able to work independently and exercise good judgment. Strong reading, writing, computing, and interpersonal communication skills are required. The person must have expertise with Microsoft Office and have ability to learn RIT systems quickly.
Professional Area:
Employment Category: Parttime
Staff Job Function: Wage Band: $38000.0 - $63700.0
Hourly/Salary Minimum: $38000.0
Hourly/Salary Maximum: $63700.0
How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
The direct link to this posting can be found here: https://sjobs.brassring.com/
Additional Details
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu .
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
Hourly/Salary Minimum: 38000.0
Hourly/Salary Maximum:63700.0
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About Rochester Institute of Technology
Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .
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