Research/Faculty Assistant - 127740

UCSD Layoff from Career Appointment: Apply by 02/01/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/13/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Depending on experience of the selected candidate, the department is looking to hire a candidate between the minimum and mid range of this pay scale.

The UCSD Department of Obstetrics, Gynecology and Reproductive Sciences is composed of 67 faculty 15 clinical fellows. The department is composed of 7 divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, Family Planning and Urogynecologic and Reconstructive Surgery. The department is currently ranked 3rd in the nation in NIH funding among ObGyn departments.

Independently perform a full range of administrative and laboratory organizational activities for Faculty, Principal Investigators, Post Doc Scholars, Visiting Scholars, Volunteers, and Students, in a busy research laboratory setting. Provide administrative support for Training Grants, Center Grants, WRHR grant, and graduate courses, handle ordering and tracking shipments. Provide support for personnel in laboratories using Oracle. Manage spreadsheet development and maintenance. Recognize and communicate problems to the group by explaining pertinent issues and identifying and recommending potential solutions. Monitor the arrival of all Visiting Graduate students, Visiting scholar, Postdoctoral Scholars and Volunteers. Assist with event planning as needed.

Independently order laboratory supplies through Oracle, monitor recharges, standing orders, and reimbursements including but not limited to travel in Concur, entertainment, membership dues. Act as Lead Oracle and Concur purchasing and travel subject matter expert managing all escalation matters and resolve issues. Schedule, coordinate, and attend meetings. Type and edit correspondence, CVs, bibliographies, academic files, hospital credentialing privileges, etc. Responsible for monitoring faculty research and clinical calendars proactively. Under direct supervision of staff research associate, the incumbent will maintain inventory and documentation of biospecimens, and assist with the biospecimen transfer. Assist Lab staff with KUALI, Uploading/downloading IRB documents, providing IRB documents, IT request, and HR requests. Assist Maternal Fetal Medicine Division and Business Office as needed.

• Demonstrated experience with purchasing practices and procedures including contacting vendors, obtaining and negotiating prices.

• Ability to operate personal computers including word processing, spreadsheets, databases, graphics, and scheduling programs. Experience with Macintosh and Windows format and environment.

• Experience in coordinating travel arrangements including preparing travel vouchers and other procedures.

• Accurate word processing skills with knowledge of proper formats of NIH grants and fellowships, correspondence, bibliographies, manuscripts, etc.

• Ability to organize and prioritize workload and meet deadlines. Skill in performing tasks with frequent interruptions.

• Ability to follow and carry out general instructions with little supervision. Ability to function independently and represent the Faculty in administrative matters and meet deadlines.

• Ability to use spreadsheets, slides, figure and table preparation, back-up, scheduling, and database programs, and equipment. Ability to learn new software programs and apply what is learned.

• Patience and perseverance to communicate and work effectively with a variety of personalities in a demanding environment.

• Knowledge of correct English language usage, punctuation, and spelling and the ability to proofread, edit and manage grammar and syntax.

• Demonstrated experience in general bookkeeping, including reconciling ledgers, ability to analyze budgets and monitor expenditures.

• Ability to maintain confidentiality involving personnel and other work related matters.

• Ability to use standard office machines: typewriter, copier, fax, printers, scanners, etc.

• Demonstrated problem solving ability.

• Knowledge of alpha filing systems.

• Ability to answer multi-line phones, take accurate messages, and use professional telephone manners.

• Demonstrated ability to organize and schedule complex calendars.

• Knowledge of State of California laboratory guidelines/requirements regarding biosafety/universal precautions.

• Knowledge of computer networking, troubleshooting, installing programs and configuring sharing setup.

• Working knowledge of scientific/medical terminology.

• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $39.20

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.