Research Exam Scheduler - 127354

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The Department of Pediatrics is one of the largest departments within The School of Medicine with approximately 164 Faculty, 72post-doctoral fellows along with over 300 support staff (not including hospital staff). In addition, the Department of 110 clinical residents and fellows are distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department. The Department has undergone significant growth in recent years with a consolidated budget of approximately $138 million including sponsored projects expenditures of approximately $65 million and clinical revenue of over $73 million. This expansion of the Department’s research and clinical portfolio is expected to continue in the next few years.

The Department’s 17 divisions include Academic General Pediatrics, Child Development& Community Health; Allergy, Immunology and Rheumatology; Cardiology; Environmental Health; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hematology/Oncology; Hospital Medicine; Infectious Diseases; Neonatology; Nephrology; Pharmacology & Drug Discovery; Rehabilitation Medicine; and Respiratory Medicine. In 2001, physicians and leadership of the University of California, San Diego, (UCSD), Rady Children’s, and Children’s Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children’s health system to serve the region.

Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions. This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine’s Department of Pediatrics with San Diego’s only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of the Rady Children’s Specialist of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical experience.

The Division of Environmental Health is involved in four major areas: 1) providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers and education to the public about prenatal exposures and exposures during breastfeeding and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post -doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and, 4) conducting clinical research.

The Center for Better Beginnings within the Division of Dysmorphology and Teratology in the Department of Pediatrics at UCSD conducts research studies to better understand the causes, prevention and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state and industry sponsored grants and contracts totaling over $40 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division.

Under direction, this position works to support multiple research projects including in the Autoimmune Diseases in Pregnancy prospective research studies. The position requires tact and strict confidentiality in the handling of sensitive information, attention to details as well as independent judgment and excellent organizational skills to prioritize demands. Reporting to the Research Manager, the Research Exam Scheduler is independently responsible for all aspects relating to scheduling of participant dysmorphology exams. Responsibilities include, but are not limited to, scheduling telehealth dysmorphology exams, administering informed consent to participants for the exam, organizing and hosting the telehealth Zoom meetings, organizing and mailing packets to participants for the exams, taking notes for the pediatricians during the exam, mailing relevant forms and surveys after the exams, data-entry and tracking of contacts with participants, and communicating with physicians and team members. The incumbent develops a detailed understanding of research projects in order to ask questions, when appropriate, and document exam findings appropriately. Performs other duties as assigned.

• Demonstrated organizational and multi-tasking skills, with the ability to work efficiently, document accurately, and pay close attention to detail.

• Ability to work independently and follow directions.

• Demonstrated professionalism and interpersonal skills in working with staff, physicians, and participants.

• Ability to maintain confidentiality and adhere to all requirements including IRB guidelines in regards to PIH.

• Ability to schedule appointments over the phone, document attempts, and follow-up with participants as needed.

• Ability to communicate effectively in person, over the telephone, over Zoom video conferencing, and through email.

• Ability to coordinate multiple provider schedules, and effectively calendar appointments.

• Ability to appropriately administer informed consent to study participants.

• Ability to use applications and technologies such as Zoom, Microsoft Teams, Microsoft office applications, and the study database.

• Demonstrated experience in working with medical terminology, pharmaceutical and birth defect terminology, and or theoretical knowledge of biology, chemistry, and/or embryology or equivalent combination of education and experience.

• Employment is subject to a criminal background check and pre-employment physical.

• Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $33,900 - $70,052 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $16.24 - $33.55

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

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