Real Estate Management Associate I - 007979

University of South Alabama, United States

Updated: 1 day ago

Location: Mobile, ALABAMA

Job Type: FullTime

Deadline: ;

Posting Details
Position Information

Position Number	007979
Position Title	Real Estate Management Associate I - 007979
Division	Finance and Administration
Department	175300 - USA Properties
Minimum Qualifications	Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama and three years of commercial real estate leasing and/or commercial property management experience, preferably in office related leasing and/or management; or high school diploma or equivalent and five years of commercial real estate leasing and/or commercial property management experience, preferably in office related leasing and/or management; valid Alabama Real Estate License or License Realtor with another state and must obtain a valid Alabama Real Estate license within one year of employment.
Preferred Qualifications	Bachelor’s degree preferred.
Job Description Summary	The University of South Alabama’s department of Real Estate Services and Asset Management is seeking to hire a Real Estate Management Associate I. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions	Responsible for the support function foe real estate management within the Office of Real Estate and Asset Management. Maintains a hospitabledirect relationship with all tenants. Collects and reconciles managed property tenant accoutns. Coordinates maintenance requests of managed properties. Interpret real estate related policies and procedures as they related to the management of University Real Estate. Engages prospective and current tenants in office leasing. Evaluates real estate markets and prepares site selection presentations. Maintains property files, lease files, insurance, and tenant documentation as directed by supervisor. Evaluates tenant issues and addresses building maintenance using the University’s Maintenance Request System and/or outside vendors as directed by supervisor. Reconciles tenant accounts for monthly delinquency reports, and researches delinquent statements, prepares letters and default notices as required. Prepares budgets and CAM reconciliations, and for data input. Codes and submits property invoices as appropriate. Prepares direct billings and database forms. Works closely with the supervisor to develop, manage and execute marketing plans as appropriate. Maintains marketing, social media and email campaign presence throughout the Park as directed by supervisor. Communicates with tenants and travel reimbursements, correspondence, reports, requisitions, purchase orders on a PC utilizing Banner Finance System and/or designated accounting program(s) as needed. Funds revenue transfers and direct pay requests. Coordinates meetings, workshops, conferences, and other events as needed. Serves as recording secretary at select meetings including scheduling, distribution of official meeting minutes, and catering coordination as required. Researches, creates and/or edits complex reports and documents; reviews and edits documents for accuracy and completeness, and compliance with University guidelines as requested by supervisor. Receives incoming mail and distributes appropriately; receives direct incoming phone calls; greets and announces visitors when appropriate. Manages time effectively to meet and exceed deadlines to ensure availability for additional projects. Regular and prompt attendance. Ability to work schedule as defined and additional hours as required. Related duties as required.

Essential Functions

Responsible for the support function foe real estate management within the Office of Real Estate and Asset Management.
Maintains a hospitabledirect relationship with all tenants.
Collects and reconciles managed property tenant accoutns.
Coordinates maintenance requests of managed properties.
Interpret real estate related policies and procedures as they related to the management of University Real Estate.
Engages prospective and current tenants in office leasing.
Evaluates real estate markets and prepares site selection presentations.
Maintains property files, lease files, insurance, and tenant documentation as directed by supervisor.
Evaluates tenant issues and addresses building maintenance using the University’s Maintenance Request System and/or outside vendors as directed by supervisor.
Reconciles tenant accounts for monthly delinquency reports, and researches delinquent statements, prepares letters and default notices as required.
Prepares budgets and CAM reconciliations, and for data input.
Codes and submits property invoices as appropriate.
Prepares direct billings and database forms.
Works closely with the supervisor to develop, manage and execute marketing plans as appropriate.
Maintains marketing, social media and email campaign presence throughout the Park as directed by supervisor.
Communicates with tenants and travel reimbursements, correspondence, reports, requisitions, purchase orders on a PC utilizing Banner Finance System and/or designated accounting program(s) as needed.
Funds revenue transfers and direct pay requests.
Coordinates meetings, workshops, conferences, and other events as needed.
Serves as recording secretary at select meetings including scheduling, distribution of official meeting minutes, and catering coordination as required.
Researches, creates and/or edits complex reports and documents; reviews and edits documents for accuracy and completeness, and compliance with University guidelines as requested by supervisor.
Receives incoming mail and distributes appropriately; receives direct incoming phone calls; greets and announces visitors when appropriate.
Manages time effectively to meet and exceed deadlines to ensure availability for additional projects.
Regular and prompt attendance.
Ability to work schedule as defined and additional hours as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	04/08/2024
Job Close Date
Open Until Filled	No
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

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