QBI Operations Assistant

Quantitative Biosciences Institute (QBI)

Full Time

76637BR

Job Summary

Reporting to the QBI Chief Operating Officer, the QBI Operations Assistant is responsible for managing and completing special projects as assigned, events, meetings, providing comprehensive executive, analytic, and staff support to the Chief Operating Officer and the QBI team as a whole and other administrative needs of institute.

The QBI Operations Assistant will be assisting the Chief Operating Officer on space management, administrative functions, and special projects.  The incumbent will ensure space inventory is accurate for QBI and keep track quarterly of building usage.  He/she will facilitate and oversee the day-to-day operations of the shared facilities and space logistics in the building, as well as the QBI apartments and their requirements.

This position requires discretion and independent judgment as well as working autonomously when problem solving operational issues that are highly sensitive or complex in nature. He/she will need to possess excellent communication skills, both verbal and written.  The candidate must have the ability to work as a reliable and flexible member of a team handling multiple responsibilities in a very fast paced environment of shifting priorities. Must be a team player with a “can do” attitude.

***NOTE: This is a Full-time one year contract role from date of hire.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Quantitative Biosciences Institute (QBI) is an Organized Research Unit (ORU) at UCSF that seeks transformative results in biomedicine; QBI supports fundamental quantitative research in the biological sciences. QBI fosters collaborations across the biomedical and the physical sciences, seeking quantitative methods to address pressing problems in biology and biomedicine. Motivated by problems of human disease, QBI is committed to investigating fundamental biological mechanisms, because ultimately solutions to many diseases have been revealed by unexpected discoveries in the basic sciences.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum 3 years of related experience.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

Preferred Qualifications

• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Assists with program planning and collaboration with program / project staff.
• Project Management - develops project plans including goals, deliverables, resources, budget and timelines for launches of products, services or enhancements of medium scope, size, impact, and budget.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Additional Shift Details

Monday - Friday; 8:00 AM - 5:00 PM