Purchasing Specialist I

Fayetteville State University, United States

Updated: 3 months ago
Location: Fayetteville, NORTH CAROLINA
Deadline: ;

Position Information
Position Information


Position Title: Purchasing Specialist I
Working Title: Purchasing Specialist I
Position Number: 008011
Full-Time Or Part-Time: Full Time
Time Limited Position: No
Number of Vacancies: 1
Department: Purchasing - Bus & Fin
Posting Number: 0401650
SHRA/EHRA: EHRA (Non-Faculty)
Job Category: Professional
Hiring Range: Commensurate with Experience and Education
Overall Position Competency: EHRA
Description of primary duties and responsibilities:
Primary Purpose of the Organizational Unit:

The University Purchasing Department is a service unit within the Division of Business and Finance reporting to the Office of the Associate Vice Chancellor for Business and Finance. The Purchasing Department administers the procurement function for the University. The unit is staffed by a team of professional, experienced, and dedicated employees.
Primary Purpose of the Position:

This position will be the Purchasing Specialist supporting purchasing and contract administration activities within the Division of Business and Finance, and Administration section. This position reviews, monitors, or maintains leases, contracts, or agreements to ensure compliance with applicable rules and regulations, researches and prepares reports as needed, and serves administratively for all contract matters. This position will support campus purchasing activities by overseeing the functional setup and maintenance of contracts within the electronic procurement (eProcurement) system and lead sourcing events for various equipment, supplies, and services.
This position also acts as the Procurement Card Administrator responsible for all administrative tasks related to the P-Card program, such as enrolling cardholders, conducting training, editing profiles, reviewing cardholder’s activity, and preparing reports regarding cardholder status and activity.
Description of Work Continued:
30% – Technical Knowledge: Responsible for the development and execution of the University’s solicitations under North Carolina State Regulations and Purchasing Law. It is essential that the Purchasing Specialist be thoroughly familiar with laws, policies, and other regulatory guidelines governing the execution of contracts. Duties include but are not limited to, the development and execution of RFP, IFB, and RFQ solicitations, bid specifications, leading pre-bid meetings, and review of contractual and other legal documents, protecting the University against liabilities in procurement transactions. Must be familiar with one or more of the following areas: facilities and construction, medical, furniture, research, printing and reprographics, travel, finance, e-procurement, or administrative service procurement. Will manage all commodity-related customer support, supplier management, spend analysis, contracting, cost containment, and economic inclusion activities for assigned commodities. This position involves managing all procedural aspects of purchasing activities within federal laws, North Carolina state regulations and purchasing laws, North Carolina Division of Purchase and Contract and North Carolina Department of Information Technology rules and regulations, and university policy and procedures.
30% – Compliance: Ensure that the University is protected against liabilities in contractual services transactions. Prepares legal documents used to solicit services and proposals and execute contracts to procure various contractual services and goods. These documents include revenue-generating contracts, leases, academic contractual agreements, and maintenance and construction agreements. The Purchasing Specialist works with all levels of University staff, including senior management, legal counsel, and State Purchasing and Contract Officers. In addition, contact with public officials and senior executives of various companies servicing the University is also required.

25% – Technical Assistance: Provide technical assistance to Campus Users in developing bid specifications and provide contractual counsel during pre-bid meetings with contractors.

10% – P-Card Administration: Oversee day-to-day operations of the University Procurement Card Program and Card Management system, enforce policies, conduct training classes, routine audits, fraud, and disputes, and serve as the liaison with the card issuing bank.

5% – HUB: Participate in and present various seminars that detail procedures on how to do business with the University, including seminars for Historically Under-Utilized and Disadvantaged Businesses.All other duties as assigned.
Minimum Education And Experience Requirements:
Bachelor’s degree and two (2) years of related experience. All degrees must be received from appropriately accredited institutions.
Knowledge, Skills And Abilities:
Preferred Qualifications:
  • Prior knowledge of state of North Carolina purchasing polices and procedures
  • Prior experience as a purchasing specialist/coordinator
Special Instructions To Applicants:
Notice to Applicants
Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase “see resume.”
Please list at least three (3) professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission.
Closing Date:
Open Until Filled: Yes
Additional Information for Applicants
All new employees are required to have listed credentials/degrees verified prior to employment. Transcripts should be provided for all earned degrees and/or the degree which is being used to satisfy credential/qualification requirements. Transcript requests are the responsibility of the candidate.
EEO Statement:
This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable).
Fayetteville State University is committed to equality of educational opportunity and does not discriminate against applicants, students, or employees based on race, religion, color, national origin, sex, age, disabling condition, political affiliation or sexual orientation. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.
Veteran's Statement
Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
Quick Link: https://jobs.uncfsu.edu/postings/25101

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