Purchasing Department: Coord,Procurement Card Svcs

The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University.

It is the responsibility of the Controller's Office aka Financial Services to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Controller's Office oversees the maintenance of the official financial records of the University.

Within Financial Services is The UNM PCard Department that is responsible for ensuring all UNM department purchases meet UNM Policy, (allowable, allocable, and reasonable). The PCard Department has an exciting opportunity and is seeking a committed, highly qualified individual to fill the position of Procurement Card Services Coordinator. Job duties include card maintenance, reviewing and approving PCard transactions in Chrome River, and using UNM’s integrated resources management system.

This position will review and process vendor updates, completed W-9s and W-8s to ensure compliance with IRS 1099 and 1042 requirements—a process which requires quality control and resolution of procedural and operational issues.

The position will also perform data analysis, financial queries, prepare various reports, review vendor billing statements, and perform miscellaneous job-related duties as assigned.

We are seeking a self-motivated individual with an acute attention to detail, the ability to make independent procedural decisions, and the capacity to work well in a fast-paced, high level decision making and team environment. The successful candidate must provide exceptional customer service in support of the department and have the ability to be flexible as daily priorities change.

This position is on-site, M-F

Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Purchasing card program
• Data entry and uploading of electronic information
• IRS 1099 and 1042 requirements
• W-9/W-8BEN certifications, IRS and governmental validation forms, and document research methods and results
• Experience communicating effectively, both verbally and in writing
• Experience understanding and applying University policies and procedures and Federal/State financial regulations
• Research, analytical, and critical thinking skills
• Experience using independent judgment and to manage confidential information
• Excellent customer service skills

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach:

• The résumé should include a complete work history, including beginning and ending dates of employment, (Month and Year), and the number of hours worked per week. 
• Cover letter that addresses how your qualifications and experience match the Preferred Qualifications that are detailed in the Job Ad.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.