Purchasing Coordinator

Under the general supervision of the Purchasing Director, the Purchasing Coordinator develops documents to facilitate the procurement of goods, materials, equipment and/or services required by university customers.  The coordinator has the authority to sign purchase orders, negotiate purchasing agreements, prices, terms, and conditions to procure items and/or services.  The coordinator is also responsible for the enforcement of University Purchasing Policies and Procedures and State Law related to procurement.  The Purchasing Coordinator processes requisitions creating purchase orders.

Essential Functions
The following are the functions essential to performing this job:
1.   Reviews all requisitions, verifies proper approval authorities and processes information creating purchase orders.
 2.    Reviews purchase orders for accurate information and signs purchase orders up to their approval authority limit.
 3.    Directs relevant departments to initiate invitations to bid (ITB) and request for proposals (RFP) for the procurement of items and services required by University customers.
 4.    Analyzes current University purchasing trends to identify needs for annual contracts and/or pricing agreements. 
 5.    Enforces all University Purchasing Policies and Procedures and all State Procurement Laws.
 6.    Provide information, track and expedite purchase orders as from time to time may be required.
 7.    Perform other related duties and special projects as assigned or from time to time may be required.
 
Required Knowledge, Skills, and Abilities
The candidate must possess the following skills and abilities to perform essential functions with or without reasonable accommodations:  
1.    Demonstrate excellent oral and written communication skills.
 2.    A demonstrated understanding of the importance of customer service, preferably completion of customer service training.
 3.    Demonstrated proficiency with computers and a wide range of software applications.
 4.    Demonstrated abilities and skills to be successful in interpersonal interactions with faculty, staff, students and the public.
 5.    Provide training as required to University employees as it relates to entering data to create requisitions at the user level.
 6.    Solicit verbal and written quotations for goods and services.
 7.    Maintain files necessary for the collection and retention of data necessary to make informed procurement decisions or to develop strategies.
 

1. Education:  Requires a bachelor’s degree in business administration or related field with a minimum of five (5) years purchasing experience.  Specific purchasing experience in higher education or state government desired.
 2. An associate degree in a related field with a minimum of eight (8) years experience may be substituted for the Bachelor’s Degree requirement.

EEO Statement

Delaware State University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information, or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.

Equal opportunity employer/program'' and “auxiliary aids and services are available upon request to individuals with disabilities''.