Project Specialist II

Job Title

Project Specialist II

Agency

Texas A&M Engineering

Department

Workforce Development

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Project Specialist II will provide advanced professional assistance to Project Managers. Maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Provides intermediate project management support to deliver projects within the established budget and timeline. Exercises discretion and independent judgement with respect to matters of significance. The Project Specialist II will provide professional assistance and project management support to maintain facility operations and deliver projects within the established budget and timeline.

Responsibilities:

• Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries. May assist with travel reimbursements.
• Plans and coordinates logistical and administrative support for special events, meetings or other special functions. Provides on-site support for long-range planning and scheduling activities.
• Acts as administrator’s representative in dealing with third parties.
• Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator.
• Performs intermediate program and project development, disseminates project information, and serves as an active participant in project related work groups and committees. Provides recommendations to achieve goals.
• Plans, develops, implements, and evaluates programs and projects.
• Assists in developing project budgets and prepares contracts. May manage budget for small to medium projects or components of large programs under the direction of program director.
• Coordinates project activities, collaborates with project team members, assists in the development of measurable project goals and objectives, and monitors progress toward achievement.
• Prepares agendas for meetings, documents key decisions, collaborates with team members to develop project collateral, and creates presentations.
• Writes and disseminates work plans and project documents to include procedures, proposals, progress reports, and presentations.
• Performs other related duties as assigned.

What we need:

• Bachelor’s Degree. An equivalent combination of education and experience may be considered.
• One year of related experience in project management.

What is helpful:

• Related experience in administration and/or experience in project management.

Knowledge, Skills and Abilities:

• Ability to communicate effectively.
• Relevant skills in one or more of: manufacturing processes, automation, programming, education / training.

Work Location:

• Main Campus – College Station, TX.

About Workforce Development

The Workforce Development Division of Texas A&M Engineering will be the premier provider of programs, conferences, professional development, and educational opportunities to prepare experts, employees and advocates for STEM-related fields. The Workforce Development Division has six programs: Spark! PK-12 Engineering Education Outreach, Nuclear Power Institute, Engineering Academies, TEES EDGE Professional Education, Regional Divisions, Conference Planning Services. Through these programs, the division creates and coordinates opportunities worldwide to hone expertise among engineering professionals and train or retrain those interested in emerging engineering fields while concurrently engaging with PK-collegiate educators and students to encourage future engineers.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards through competitive and equitable pay, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.  Exemplify equal pay for equal work, with allowable pay differences based on factors not prohibited by law.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.