Project Policy Analyst 1 (PROJECT POLICY ANL 1)

Details

Posted: 11-Feb-24

Location: Davis, California

Salary: Open

Categories:

Academic/Faculty
Business/Finance

Internal Number: 5011080

Project Policy Analyst 1 (PROJECT POLICY ANL 1)
Job Summary
Division project management and analytical support, working closely with Division Manager and Division Chief. Includes, but not limited to, meeting management, establishing project plans and timelines, obtaining data and other resources needed for each project, creating analyses and reports. Division analysis and reporting, running reports from a variety of clinical systems to track and measure clinical metrics, and designing custom reports. Drafts project reports, including graphics, tables and results of analyses. Manages complex schedules and travel for the Division Chief and other faculty, demonstrating initiative, sound judgment and discretion. Includes virtual meetings with participants across the country (and internationally), requiring technical skills to set up and troubleshoot connectivity (WebEx and Zoom). Drafts correspondence, reports and other documents for leadership review before dissemination, requiring superb writing and editing skills.
Apply By Date
February 16, 2024 at 11:59pm
Minimum Qualifications

• Bachelor's degree and/ or equivalent experience (degree in business, healthcare administration or related field).
• At least three (3) years of administrative experience, including project planning and management.
• Experience in coordinating travel, meeting arrangements at local, national or international meetings and preparation of travel and entertainment expense reimbursements (following applicable policies and procedures).
• Experience supporting executives with verbal and written communication skills to compose clear, concise, and grammatically correct correspondence.
• Experience in financial and/ or data analysis, including effective use of tools to accurately and effectively analyze data. Excellent interpersonal and verbal communication I customer service skills for independently planning and executing projects with diverse groups.
• Experience and advanced skills to use various software applications (Word, Excel, PowerPoint and Outlook) to accomplish assignments, and the ability to quickly learn new software and apps as necessary.
• Excellent writing, editing and proofreading skills to quickly and accurately produce reports, correspondence, and other written materials.
• Demonstrated ability to work independently as well as cooperatively within a team.
• Strong time management and multitasking skills.
• Demonstrated political acumen to work in an executive-level office environment, with ability to represent division leadership with professionalism, tact and discretion to all constituents.
• Investigative skills to obtain the information needed to clarify inquiries and requests; professional skills to handle sensitive or difficult situations diplomatically.
• Ability to anticipate problems/ roadblocks and associated consequences and take appropriate initiative on behalf of the division manager or relevant faculty.
• Demonstrated organizational and analytical skills to assume general projects and independently follow through to successful completion.
• Experience and skills to efficiently manage multiple, complex electronic calendars.
• Multi-tasking skills to manage many inputs and ensure follow-through on all activities.
• Analytical and problem-solving skills to review information, draw conclusions, develop and evaluate alternatives/solutions.

Preferred Qualifications

• Experience in an academic/healthcare setting.
• Experience performing basic financial analysis / reporting.
• Experience maintaining CV/ dossiers utilizing MyInfovault database.
• Experience using analytical/ data management and tools and apps (e.g., Tableau, Qualtrics).
• Demonstrated knowledge of Health System and UCD policies and procedures.
• Skilled in using online / other project management tools and apps to track tasks, create project plans and reports (e.g., MS Project, Trello, Asana).
• Analytical and accounting skills to review financial documents as well as mathematical skills to perform calculations and check results for accuracy.
• Typing/ word processing skills to quickly and accurately produce a wide variety of documents and materials. Proofreading skills to locate errors and ability to correct such errors prior to submission.
• Comprehensive knowledge of University Academic Personnel Policies and Procedures.

Department Description
General Internal Medicine (GIM) is one of 13 divisions in the Department of Internal Medicine. GIM includes 45 clinicians, researchers and staff physicians, as well as ongoing faculty and staff physician recruitments. GIM's missions include teaching, community and clinical service, and research. This position is GIM's project manager and analyst, clinical analyst, and executive support for the Division Chief and other faculty assigned faculty.
Position Information

• Salary or Pay Range: $23.23 - $42.00
• Salary Frequency: Hourly
• Payroll Title: PROJECT POLICY ANL 1
• Salary Grade: 18
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: Sacramento, CA
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

THIS IS NOT AN H1B OPPORTUNITY
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. The master templates for both represented and non-represented positions can be found https://apptrkr.com/get_redirect.php?id=5011080&targetURL=
Apply By Date
February 16, 2024 at 11:59pm
Minimum Qualifications

• Bachelor's degree and/ or equivalent experience (degree in business, healthcare administration or related field).
• At least three (3) years of administrative experience, including project planning and management.
• Experience in coordinating travel, meeting arrangements at local, national or international meetings and preparation of travel and entertainment expense reimbursements (following applicable policies and procedures).
• Experience supporting executives with verbal and written communication skills to compose clear, concise, and grammatically correct correspondence.
• Experience in financial and/ or data analysis, including effective use of tools to accurately and effectively analyze data. Excellent interpersonal and verbal communication I customer service skills for independently planning and executing projects with diverse groups.
• Experience and advanced skills to use various software applications (Word, Excel, PowerPoint and Outlook) to accomplish assignments, and the ability to quickly learn new software and apps as necessary.
• Excellent writing, editing and proofreading skills to quickly and accurately produce reports, correspondence, and other written materials.
• Demonstrated ability to work independently as well as cooperatively within a team.
• Strong time management and multitasking skills.
• Demonstrated political acumen to work in an executive-level office environment, with ability to represent division leadership with professionalism, tact and discretion to all constituents.
• Investigative skills to obtain the information needed to clarify inquiries and requests; professional skills to handle sensitive or difficult situations diplomatically.
• Ability to anticipate problems/ roadblocks and associated consequences and take appropriate initiative on behalf of the division manager or relevant faculty.
• Demonstrated organizational and analytical skills to assume general projects and independently follow through to successful completion.
• Experience and skills to efficiently manage multiple, complex electronic calendars.
• Multi-tasking skills to manage many inputs and ensure follow-through on all activities.
• Analytical and problem-solving skills to review information, draw conclusions, develop and evaluate alternatives/solutions.

Preferred Qualifications

• Experience in an academic/healthcare setting.
• Experience performing basic financial analysis / reporting.
• Experience maintaining CV/ dossiers utilizing MyInfovault database.
• Experience using analytical/ data management and tools and apps (e.g., Tableau, Qualtrics).
• Demonstrated knowledge of Health System and UCD policies and procedures.
• Skilled in using online / other project management tools and apps to track tasks, create project plans and reports (e.g., MS Project, Trello, Asana).
• Analytical and accounting skills to review financial documents as well as mathematical skills to perform calculations and check results for accuracy.
• Typing/ word processing skills to quickly and accurately produce a wide variety of documents and materials. Proofreading skills to locate errors and ability to correct such errors prior to submission.
• Comprehensive knowledge of University Academic Personnel Policies and Procedures.

Department Description
General Internal Medicine (GIM) is one of 13 divisions in the Department of Internal Medicine. GIM includes 45 clinicians, researchers and staff physicians, as well as ongoing faculty and staff physician recruitments. GIM's missions include teaching, community and clinical service, and research. This position is GIM's project manager and analyst, clinical analyst, and executive support for the Division Chief and other faculty assigned faculty.
Position Information

• Salary or Pay Range: $23.23 - $42.00
• Salary Frequency: Hourly
• Payroll Title: PROJECT POLICY ANL 1
• Salary Grade: 18
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: Sacramento, CA
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

THIS IS NOT AN H1B OPPORTUNITY
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. The master templates for both represented and non-represented positions can be found here .

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• 14 paid Holidays annually
• Vacation/Paid Time Off
• Sick Leave with unlimited accrual
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• May be required to work occasional evenings.
• This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=7&JobOpeningId=64825&PostingSeq=1
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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About University of California Davis
UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.
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