Project Manager

Position Details

Position Information

Recruitment/Posting Title	Project Manager
Job Category	Staff & Executive - Project/Program Management/Planning
Department	RSDM-Dean's Office
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers School of Dental Medicine (RSDM) is seeking a Project Manager for the Office of the Dean. Under the direction of the Associate Dean/PI, this position is responsible for oversite and coordination of single and multi-site clinical studies and other research/education projects as assigned. The project manager is responsible for all aspects of grant and project management including scheduling, IRB submissions, subcontracting, purchasing, coordination or project, budget, project documentation, and report development. Among the key duties of this position are the following: Supports the Associate Dean/PI with key initiatives, prioritizing information and providing background on meetings and ensuring timely follow up. Confers with the Associate Dean/PI to review progress of projects and discuss required changes in goals or objectives resulting from significant changes in conditions and the environment. Maintains a detailed schedule of all project/grant activities, coordinates assignments and provides follow-up when needed. Monitors deadlines; develops project plans, coordinates, communicates changes and progress, and completes tasks and milestones in a timely manner. Maintains all study and project documentation. Provides support to the Associate Dean/PI to ensure action items, deadlines and deliverables are completed; apprises the Associate Dean/PI of project status and other key initiatives as assigned. Develops and manages essential documents for clinical studies including IRB submissions, clinical quality management reports, and materials for clinical monitors. Coordinates and manages grant subcontracts. Consults, coordinates and collaborates with administrators and faculty members across the school, Rutgers University, and other sites, supports advancing priorities; interacts with a wide variety of contacts; serves as liaison between the Dean’s Office and other University or external sites’ administrative offices. Coordinates and completes assigned activities that include literature searches, written products, PowerPoint presentations, and Excel spreadsheets; budgets, project scheduling and statistical reports as needed. Prepares and provides status reports to Associate Dean/PI and team in an agreed upon report format and agreed upon time intervals. As assigned, attends meetings with both internal and external participants, captures next steps and ensures follow-ups and monitors progress and responses.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	30S
Position Salary
Annual Minimum Salary	98730.000
Annual Mid Range Salary	124892.500
Annual Maximum Salary	151055.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in a relevant field required. Minimum of six (6) years of experience in administrative management and program development in an academic environment such as an academic medical center, medical school teaching hospital or research university required. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Project management skills. Excellent computer and writing skills required. Effective interpersonal and organizational skills required; analytical, decision-making, problem solving, and communication skills required. Proficient in Microsoft Office, particularly Excel, Power Point and Microsoft Project or equivalent Project Management tool.
Preferred Qualifications	Master’s Degree. (2) or more years, in a managerial role.
Equipment Utilized
Physical Demands and Work Environment	Standing, sitting, walking, talking and hearing. No special vision requirements. Must be able to lift or exert force up to twenty-five (25) pounds. Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	24ST0378
Posting Open Date	02/15/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement