Project Manager and Academic Personnel Analyst

DO-CA-OP-Admin-Academic Aff

Full Time

77676BR

Job Summary

Working with the Senior Director for Academic Affairs in the School of Medicine (SOM), the Project Manager and Academic Personnel Analyst is a key member of the SOM Faculty and Academic Affairs office. This position focuses on developing, administering, and communicating new programs (i.e., related to compensation plan, professional development, wellness, advancement/promotions, faculty awards, outside professional activities, navigate interpersonal challenges, etc.) and processes that are aligned with the school’s strategic goals. The Project Manager and Academic Personnel Analyst will seamlessly liaise between SOM departments, the Vice and Associate Deans and staff of Faculty & Academic Affairs, and HR regarding faculty advancement, compensation, development and wellness. The position will take a school-wide view to maximize positive impact of projects (i.e., improving onboarding experience or consistency in administering programs/awards supporting faculty develop) ensure effective use of resources, facilitate the sharing of best practices, and support organization-wide consistency and equity.

Additionally, the Project Manager and Academic Personnel Analyst will also help resolve moderate to complex academic HR issues in policy compliant manner, manage faculty awards, and oversee the Faculty Salary Equity Report. The ideal candidate is someone who places a premium on resourcefulness, receptiveness, accuracy and timeliness; and uses advanced operational concepts and objectives to resolve highly complex issues. The Project Manager and Academic Personnel Analyst will regularly work on issues where analysis of situations or data requires an in-depth evaluation of variable factors, and will need to exercise judgment in selecting methods, techniques and evaluation criteria for obtaining results. Other duties are assigned as necessary to support the School’s mission.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The School of Medicine (SOM) Faculty and Academic Affairs office is a unit within the Dean’s Office.  We are responsible for providing guidance to the SOM Dean, department chairs, faculty, and staff on academic policy and other matters related to faculty including:

We also work on initiatives related to faculty development and well-being.  Our key constituents are the outstanding, diverse, and talented UCSF faculty and the SOM’s Chairs and Directors. 

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 5+ years of directly relevant experience.
• Demonstrated experience in maintaining a high degree of accuracy and attention to detail under the pressure of deadlines, while working with constant interruptions.
• Thorough knowledge of organizational or initiative processes, protocols and procedures.
• Knowledge of applicable policy analysis techniques.
• Knowledge of and ability to apply / interpret organization and higher education policies and procedures which govern academic HR.
• Strong organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines.
• Demonstrated strong communication skills. Ability to communicate clearly and accurately verbally and writing with all levels of the organization. Ability to detect and express substance and nuance in both written and oral communications.
• Demonstrated project management skills, including the ability to help set project objectives, determine and address potential barriers, identify required resources, identify process steps and milestones, and adjust action plans to achieve desired outcomes.
• Advanced project management skills.
• Ability to use discretion and maintain all confidentiality.
• Ability to multi-task with demanding timeframes.
• Advanced analytical / problem-solving skills.
• Analytical skills to conduct analysis and develop recommendations.
• Ability to analyze moderate to complex issues, develop project scope and proposed solutions. 
• Comfortable working with multiple systems and platforms simultaneously. Ability to use Word, Excel and Outlook.

Preferred Qualifications

• Substantial experience working in a higher education environment. Knowledge of UC and UCOP governance, instructional and research programs. Understanding of campus organizational structures, departments and units, and communication channels.
• Experience with Advance, OATS and UC PATH.
• Knowledge of UC Health Sciences Compensation Plan and Outside Activity Tracking System (OATS) as well as the policies related to Outside Professional Activity and reporting.
• Knowledge of University’s formal and informal policies and procedures and understanding of variances to stated policies.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007399 PROJECT POLICY ANL 4

Job Category

Professional (Non-Clinical), Professional and Managerial, Project Management

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Location

Flexible (combination of onsite and remote work), Parnassus Heights (SF)

Additional Shift Details

M-F, 8am - 5pm (2 days onsite and 3 days offsite)