Project Manager, Academic Compliance and Accreditation - Provost Office

Details

Posted: 24-Mar-24

Location: St. Louis, Missouri

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: JR80997

Scheduled Hours
37.5

Position Summary
The primary purpose of this position is to support the accreditation, tracking, and academic compliance efforts of the University including, but not limited to, the Higher Learning Commission University Accreditation and NC-SARA.

Job Description

Primary Duties and Responsibilities

University Accreditation/Higher Learning Commission (HLC)

• Stays apprised of HLC communications and attend annual HLC conference to ensure HLCâ™s policy and procedure changes are identified and implemented within the University, including the areas of:
  • Open Pathways
  • Criteria for Accreditation
  • Substantive changes
  • Federal Compliance (U.S. Department of Education mandates monitored via HLC)
• Develops an approach for continuous monitoring and assessments of HLC compliance across the University.
• Develops and implements a strategic communication plan for HLC compliance to the University community, including:
  • Advises University administration and schools on HLC compliance.
  • Serves as a resource to the University community regarding questions pertaining to accreditation.
  • Acts as the central point-of-contact regarding accreditation for the University community.
  • Convenes relevant school and campus stakeholders regularly to ensure relevant academic compliance changes are communicated and implemented.
• Oversees University HLC Substantive Change applications.
• Collects and analyzes data from all schools and administration for the HLC Annual Institutional Data Report.
• Builds and maintains a strong relationship with key HLC personnel.
• Creates and continually monitors timelines to ensure the University meets HLC mandatory deadlines.
  • Annual Institutional Updates
  • Quality Initiative proposal and report
  • Substantive Change applications
  • Other reports as requested by HLC
• Oversees four year Assurance Review (Argument, backed by Evidence)
• Oversees ten year Comprehensive Evaluations
  • Federal Compliance Review
  • Assurance Review (Argument, backed by Evidence)
  • Multi Campus visit
  • Student Opinion Survey
  • On-site peer review team visit
• Drafts HLC sub-committee charges.
  • Develop sub-committee training strategies on HLC evaluation processes, roles and responsibilities.
• Oversees the administration of the HLC on-line Assurance System (Chancellor appointed position).
• Manages Washington University accreditation website.
• Plans and implements the HLC peer reviewer site visits for:
  • Danforth campus
  • Branch campus (School of Medicine)
  • Additional locations
• Participates in University-wide assessment initiatives.
• Serves as the key staff partner in developing, planning, communicating, and organizing the quality initiative for the HLC review.
• Liaises with campus partners to communicate relevant Department of Education rule changes and audit school policies and processes regularly to ensure standards are met.
• Engages in quality improvement projects at the university level to coordinate resources, references, and policies where possible.
• Servess as a thought partner in quality assurance and improvement activities in the delivery of academic programs.
• This position will serve as the Accreditation Liaison Officer of the university beginning in January 2025.

NC-SARA

• Collects and organizes data about distance education opportunities offered by Washington University.
• Collects and organizes data about out-of-state learning placements occurring within the schools.
• Serves as the primary contact for NC-SARA.
• Develops and maintains a webpage for NC-SARA.
• Develops strategies to communicate NC-SARA compliance to the University community.
• Works closely with the Office of the Registrar and Sunrise team to advocate for standardized tracking and reporting mechanisms.
• Continuously reviews NC-SARA guidelines for changes and updates.
• Manages the licensure reporting process associated with the Department of Education and NC-SARA.

New Degree/Major Modifications

• Responsible for the collection and document maintenance of new degree proposals, major modifications to existing offerings, and closure of programs.
• Develops a robust website with information related to the new degree and major modification processes, an electronic form for intake, and a workflow process to approve the materials.
• Liaises with school representatives throughout the review process.
• Reviews the degree proposals and major modifications for any obvious deviations for best practices in financial aid, registration and enrollment, admissions, etc. and coordinates with campus partners as needed.
• Develops executive summaries for the Provost complete with anticipated implications and recommendations for consideration.
• Creates a historical repository of new degree information.
• Develops a communications plan for dissemination of new degree programs to the university community with targeted messaging to student services offices.
• Provides guidance to the schools regarding university policies related to the academic structure of the university.
• Liaises with the Student Sunrise team to ensure information flow and guidance is uniformly applied to the creation of new degrees, major, minors, specializations, etc.

Board of Trustees, Academic Affairs Committee

• Attends Academic Affairs Committee meetings and generate confidential minutes from the meetings.
• Formats and edits minutes in a timely fashion.
• Generates a meeting summary for broader Board of Trustees consumption.
• Interacts with the chair of the committee and maintain strict confidentiality.
• Liaises with the Board of Trustee secretaries and other relevant leaders.

Other projects and initiatives, as needed

• Coordination with Institutional Effectiveness as needed.
• Special projects related to federal, state, or institutional compliance in conjunction with partner offices (such as Registrar, Financial Aid, etc.).
• Special projects related to the coordination, organization, and communication of university policies related to HLC and the Provostâ™s Office.

Preferred Qualifications

• Masterâ™s degree from an accredited college or university.
• Experience with regulatory compliance reporting.
• Experience with institutional accreditation, preferably the Higher Learning Commission.
• Experience working in a highly decentralized environment.
• Ability to think systemically, identify stakeholders and balance needs and points-of-view.
• Ability to work independently and assume significant decision making responsibilities - planning, execution, completion and monitoring.
• Ability to succinctly summarize project work, contextualize problems, and offer solutions.
• Ability to analyze complex problems, interpret operational needs, and develop integrated creative solutions.
• Ability to manage resources, timelines and budgets.
• Strong collaboration and communication skills.
• Proficiency in investigating and interpreting HLC accreditation policies and processes.
• Ability to anticipate, plan, organize, and complete tasks; be able to envision processes and anticipate needs; act on these processes.
• Sensitivity to and demonstrated skill at working with individuals from diverse backgrounds.
• Proficiency in Microsoft Office, WordPress, SharePoint, Adobe Acrobat Pro, Adobe Photoshop.

Required Qualifications

• Bachelorâ™s degree.
• Seven years in demonstrated project management or program management experience. 
• Extensive and detailed knowledge of academic and administrative structure of the University and all its constituent parts.
• Successful history managing complex projects with a broad stakeholder community.
• Outstanding written communication skills.
• Knowledge and ability to develop and deliver visually appealing and engaging presentations.

Grade
G13

Salary Range
$64,700.00 - $110,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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