Project Coordinator

University of North Carolina at Charlotte, United States

Updated: 6 days ago
Location: Charlotte, NORTH CAROLINA
Job Type: FullTime
Deadline: ;

Position Information
General Information


Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 004264
NC Salary Grade Equivalency GN11
Classification Title University Program Specialist - Journey
Working Title Project Coordinator
Salary Range $52,000 - $58,000
Anticipate Hiring Range $52.000 - $58,000
FLSA Status Non Exempt
Division University Advancement
Department Constituent Relations (Adm)
Work Unit Constituent Relations
Work Schedule
8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours, as necessary.
Primary Purpose of Position
This position is the project coordinator for the Department of Constituent Relations. Primary purpose is to provide support to the entire Department including administrative and budgetary duties, manage and assist in executing multiple executive level projects, special events and complex high profile meetings. This position is also the executive assistant to the Special Assistant to the Chancellor for External Relations & Partnerships, a member of the Chancellor’s Cabinet.
Minimum Education/Experience
Required Minimum Qualifications:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Graduation from a four year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.
Essential Job Duties
  • Provides day-to-day coordination and administrative support to the team including: tracking and reporting on projects; coordinating and distributing communications and other materials; preparing, editing, and maintaining reports and meeting notes as requested; scheduling, coordinating and preparing materials for in-person and virtual meetings, conference calls, and events.
  • Work with the department to establish internal project management procedures and policies.
  • Coordinate and execute events with high profile internal and external constituents.
  • Manage and coordinate multiple calendars including schedule meetings and appointments with internal and external leaders.
  • Make travel arrangements involving high ranking external public and corporate officials and internal Chancellor and Cabinet level officials.
  • Manage departmental budget.
  • Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University.
  • Manage contact information with updating records and tracking communications.
  • Direct responsibility for secure handling of sensitive and/or confidential information.
Other Work Responsibilities
  • Completes various other administrative tasks as assigned.
Departmental Preferred Experience, Skills, Training/Education
  • Bachelor’s degree from an accredited institution.
  • Three to five years of project coordination and administrative experience, preferably in a high volume office.
  • Experience in project management.
  • Experience in reconciling budgets.
  • Experience with Salesforce or other CRM system is preferred.
  • Experience in government and governing body protocol.
  • Proficiency in Microsoft and Google Suites.
  • Ability to independently manage multiple projects and deadlines.
  • Ability to manage sensitive and confidential information.
  • Excellent communication skills including editing and drafting of communications.
  • High attention to detail.
  • Strong interpersonal skills, warm personal style, and a customer-service orientation.
Necessary Licenses or Certifications
Work Location Foundation Building
Posting date 04/10/2024
Closing date 04/24/2024
Proposed Hire Date 05/06/2024
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including ​names, position titles and company/institutions, phone numbers, and email addresses of at least ​two​ current/previous supervisors.
  • The Search Committee will not contact references without first verifying permission with the finalist​.


Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
  • Do not write ‘see resume’ on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application if requested.
  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

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