Project Coordinator

Project Coordinator

Provost & VP Academic Affairs

The Office of Faculty Affairs supports the university’s infrastructure and programming to recruit, appoint, retain, and support GSU faculty members, helping them achieve their full potential.

These are exciting times at The Office of Faculty Affairs at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission of pursuing excellence.

The Office of Faculty Affairs (OFA) invites applications for the position of Project Coordinator. This position reports to the Associate Provost for Faculty Affairs.

WHAT MAKES Office of Faculty Affairs A GREAT PLACE?

• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The ideal candidate for the Project Coordinator position will develop and maintain uniform processes within OFA that ensure smooth workflows related to the strategic objectives of the office.

Candidates must have strong communication and interpersonal skills, excellent judgment, and organizational skills, a keen ability to pay attention to deals, and intermediate technological competencies. Experience in higher education or a professional development industry, familiarity with event planning, and office management.

Examples of Duties

• Works closely with the Associate Provost and the Director for Faculty Development to plan, develop, implement, manage, review, and evaluate customized professional development workshops, seminars, training, and other programs and activities.
• Assist in setting up a broad range of delivery methods for professional development and using the most current technologies.
• Aid in the execution of short workshops and semester(s) long programs.
• Help arrange for speakers and speakers to include contracts and payment coordination.
• Regular office duties – answering phones, responding to emails, keeping files organized, ordering supplies, etc.
• Manage and maintain the Associate Provost’s calendar
• Completing travel arrangements and reimbursements.
• Drafting correspondence from the Office of Faculty Affairs.
• Manage multiple email accounts.
• Managing graduate assistance activities when necessary.
• Prepare surveys and forms to collect data.
• Collaborate with others across campus to plan the logistics and market events and programs, as necessary.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Competent in the areas of Microsoft Office Suite, Microsoft Forms and other survey applications, and Adobe Acrobat.
• Ability to read policies and procedures and make decisions based on an accurate understanding.
• Flexibility in handling shifting priorities.
• Able to interact effectively and diplomatically with stakeholders across the university.
• Ability to treat sensitive information confidentially.
• Capable of providing excellent customer service in written and verbal communication.

• COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university.
• INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.
• TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.
• INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.
• EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.
• STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

• The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office.  Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.  These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.  More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

• Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Minimum Requirements:

• Bachelor's degree and two years of related experience; or high school diploma or GED and six years of related experience; or a combination of education and related experience

Preferred Hiring Requirements:

• Strong communication and organizational skills
• Experience in higher education preferred

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter

#LI-KH1