Project Coordinator

Updated: 2 months ago
Job Type: FullTime
Deadline: 24 Apr 2024


Campus: Tempe

Project Coord

Job Description

The Center of Excellence in Energy (COE) at The School of Electrical, Computer and Energy Engineering seeks a highly motivated and dynamic Project Coordinator to facilitate the planning and coordination of activities of the COE. Arizona State University (ASU-US) has established the Center of Excellence for Energy (COE) in Egypt with funding and support from USAID. The COE project is a partnership between ASU-US and three Egyptian partner universities (EPUs): Ain Shams University, Mansoura University, and Aswan University.

The Project Coordinator will work closely and collaboratively with the director and the COE operation staff to organize the director’s and the COE’s activities, setup meetings, assist the director with the COE tasks, lead the visitors and exchange program activities,  and assist with various operations of the center.  This  will include assisting in the operation of the center, coordinating events and meetings, coordinating international visitors and exchange program,  processing pre- and post-travel requests/expenses, assisting the center director and research staff at ASU with various tasks related to meetings, events, and performing various tasks.

The Project Coordinator will maintain effective working relationships with the Project Director and staff as well as project staff located in Egypt; handle confidential and sensitive information; work within short deadlines; multi-task in a team environment; communicate; and work collaboratively and effectively with faculty and staff in an environment subject to rapidly changing priorities. This position requires initiative and working independently under general direction.

Due to collaboration with a project staff in Egypt, as well as interaction with three Egyptian Universities, the candidate must have flexibility to work international hours given the nature of the project.

Job Family

Project Management

Department Name

Electrical Engineering



Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$44,950 - $62,000 per year; DOE

Essential Duties

  • Oversee daily operations and coordinates activities of program; determines priorities.
  • Work collaboratively with stakeholders, leadership, and other related staff to define and identify all required project infrastructure including, but not limited to: space, build/reconfiguration of facilities, equipment, technology and infrastructure to ensure timely availability for successful launch and ongoing project operations.
  • Help with the project reports, Provide executive support for the director, maintain multiple calendars and COE Director's schedule.
  • Coordinate and arrange domestic and international travel arrangements for the director.
  • Prepare with reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Assist with interactions with international partners.
  • Prepare agendas, send invites, and plan arrangements for luncheons, committee meetings, and other meetings and events
Visiting Scholars program:
  • Work with center staff and stakeholders to develop visiting scholars and exchange program timeline.
  • Provide updates on progress as required to center leadership and submit progress reports as needed.
  • Develop call for applicants including eligibility criteria; selection criteria and process; and timeline for announcement; coordinate stakeholder review
  • Manage exchange student interviews and rank potential candidates
  • Coordinate with the Egyptian partner universities to implement selection process; Provide input on individual candidates as needed. Inform students of selection & follow up for acceptance.
Orientations and events
  • Organize and plan programmatic events and activities such as orientations: arrange venues, coordinate with other departments and groups as needed for speakers and resources, coordinate vendors and staff, inform attendees and track RSVPs, and manage events and activities in-person
  • Create and distribute schedules and event reminders

Minimum Qualifications

Bachelor's degree and 2 years related experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Experience coordinating project activities
  • Demonstrated knowledge of available project management applications
  • Experience in developing and maintaining cooperative and collaborative working relationships among team members.
  • Experience organizing tasks, responsibilities and outcomes; documenting activities and tracking progress.
  • Experience preparing and summarizing project budgets.
  • Evidence of a CAPM (Certified Associate in Project Management): Equivalent of 1 year of project management experience.
  • Evidence of a PMP (Project Management Professional): Equivalent of 2 years of project management experience. Evidence of a PgMP (Program Management Professional): Equivalent of 4 years of project management experience.

Working Environment

  • Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, and walking.
  • Visual acuity and manual dexterity associated with daily use of desktop computer, bending, stooping, reaching and lifting up to 20 pounds.
  • Ability to clearly communicate to perform essential duties.
  • Regular review of completed tasks.

Department Statement

The School of Electrical, Computer and Energy Engineering (ECEE) brings together university faculty, students, government, and industry to develop collaborative relationships to provide solutions. Our degree programs in Electrical Engineering and related areas are widely recognized and offer opportunities for students to participate in research.  Our research efforts are aligned with national and international efforts to address worldwide challenges in multiple technology areas.
The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale.

We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.
The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

  • Cultivate excellence.
  • Deliver innovation that matters.
  • Encourage bold thinking.
  • Foster a community of learning and collaboration.
  • Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

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ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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