Project Coordinator - (Adminitrative Analyst/Specialist Exempt II) - Race, Empowerment, and Justice

Apply now Job no:534169
Work type:Staff
Location:San Francisco
Categories:Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title

Project Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Race, Empowerment, and Justice

Appointment Type

Temporary. The position will end on or before  June 1, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday-Friday; 8am-5pm

Anticipated Hiring Range

$5,814.00 - $6,250.00 Per Month ($69,768.00 - $75,000.00 Annually)

Salary is commensurate with experience.

Position Summary

Under the general supervision of the Executive Director of the AA CARES Initiative, the incumbent is responsible for organizing and performing a variety of administrative and lead duties in support of the day-to-day operations and special programs of the AA CARES Initiative. This position provides team oriented, efficient and effective support to the AA CARES Initiative; serves as the front-line staff in the daily activities of the office; acts as primary contact to coordinate budgetary and fiscal matters and work-related engagements for the Project Director; implements administrative regulations and policies; gathers data, works with and coordinates various research projects with the Executive Director. Coordinates the project operations and personnel matters; onboards new hires; and assists and serves as liaison between the faculty and campus community.

Position Information

Project Administration

• Coordinate and manage the day-to day operations of the AA CARES Initiative
• Effectively communicate with high-level and diverse contacts across SF State campus
• Coordinate/assist in planning Executive Director’s calendar, schedules, emails
• Track and analyze budgetary and fiscal reports
• Act as the Project’s liaison to University staff, faculty and partnering organizations and corporations
• Prepare, process and track memos, purchase orders, payment requests, expense reports and other forms and documents related to the program
• Coordinate and assist with AA CARES activities and events
• Complete travel arrangements and process reimbursement paperwork
• Attend various meetings at the request of the Executive Director
• Work with the Executive Director involving policy research and analysis to plan, create, establish and implement office operational guidelines and procedures
• Create and maintain organizational charts and office directory via the Office of Telecommunications as well as compile and maintain a list of staff offices and office hours
• Oversight of staff and student researchers’ work schedules
• Maintenance of departmental email account(s) with sensitivity and confidentiality
• Use appropriate word-processing, spreadsheet, database, scheduling, budget and tracking software to manage program’s operations on multiple computer and CSU online systems such as Oracle and OSB
• Provide recommendations and suggestions to enhance all operations of AA CARES Initiative

Program Recruitment/Office Management 

• Independently create, post, interview, hire and train office staff
• Facilitate hiring paperwork and processes of the project’s new hires
• Facilitate payroll for staff and student workers
• Coordinate records of faculty, staff and student worker evaluations
• Provide lead work directions to office staff on office maintenance
• Serve as resource guide to office staff and all points of contact often requiring making sound judgement
• Anticipate, plan, survey, analyze and evaluate to develop and improve policies and guidelines/protocols relating to office operations
• Maintain and supervise operation of office equipment

Budget Management, Accounting and Administration 

• Implement university policies and procedures in funding policies and procedures specific to the project budget
• Collect and update data and projects the project’s operating budgets
• Monitor ordering and requisitioning of supplies and requisitioning service services for faculty research projects and instructional related activities

Research Project Assistance 

• Assist with the operations of projects under AA CARES
• Assist in implementing policies; o Gather data for research project
• Act as the primary liaison among research assistants, staff and partners
• Schedule team meetings and logistics of program
• Delegate work to research team(s)

At All Times

• Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D)
• Demonstrate safe work practices for oneself, others and the office environment.

Other duties as assigned

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable
  to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program
  and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations
  where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection,
  evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability
  to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.

Preferred Qualifications

High range technical level which includes working knowledge and use of PC or MAC; MS Word, Excel and PowerPoint; knowledge of Safari, Firefox, etc. programs.

Possess qualitative and creative thinking/problem solving skills; take initiative; independently plan/organize/ coordinate work; anticipate problems; use creativity and ingenuity; interpret/ organize/ present information/ ideas effectively.

Baccalaureate Degree in field related to the position and at least two years experience managing a similar function.

This must have included supervision of both clerical and analytical staff and monitoring and enhancing the provision of high-quality customer service.

Providing clerical and administrative assistance in a business setting, related experience in an educational setting, and experience working with directly with faculty, staff and students.

• Core Competencies – embody the following competencies
• Bias toward collaboration and teamwork
• Effective oral, written and nonverbal communication skills
• Customer/Client Focus with an emphasis in problem solving and resolution
• Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence
• Diversity and inclusion. 

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.  SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU).  CSU is a state entity whose business operations reside within the State of California.  Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.  While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected].

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised:November 27, 2023 (9:00 AM) Pacific Standard Time
Applications close:Open Until Filled