Program Specialist

Loyola University, United States

Updated: about 12 hours ago
Location: Chicago, ILLINOIS
Job Type: FullTime
Deadline: ;

Posting Details
Posting Details


Position Title Program Specialist
Job Category Staff
Office/Department Biology
Work Environment Onsite
Location Evergreen Main Campus
Staff Job Type Full-time
If Temporary or Visiting, Estimated End Date:
Position Summary and Duties
Manage and conduct analysis on multiple program budgets which are large in scope. Monitor, review, and reconcile program budgets with general ledger entries in the Colleague system to ensure financial transactions are recorded accurately and in a timely manner. Resolve discrepancies and communicate any issues. Track and analyze expenditures to provide budgetary analysis of course and program-related costs. Prepare invoices and ensure timely payment. Prepare and format reports, perform data entry and track data on a regular and as needed basis. Assist in identifying new sources of grant funding.
Assists academic program chair and program directors by providing input to establish program course schedules that requires planning, coordination knowledge, and understanding of multiple undergraduate academic programs within the department(s). Complete required protocol to modify and update schedule as needed. Liaise with Records and AASC to coordinate priority course registration for nursing students.
Assist Department Chair and Program Director with strategic planning, program-level assessment (e.g., creation of rubrics, develop and implement assessment plans and cycles), monitoring that nursing students are making adequate academic progress in their NAS and SS prerequisite courses and alerting faculty and program director for students who require intervention. Manage multiple Teams accounts to organize records and analysis of data. Analyze program outcome data for pre-health students each summer. Gather student artifacts, manage database, and assist with analysis for program-level assessment. Responsible to perform routine and ad hoc project work and program specific activities, meeting deadlines as assigned. Provide progress reports and alert supervisor to barriers and significant problems.
Manage administrative functions of multiple academic programs, including websites. Independently establish priorities and identify and proactively resolve problems that are administrative in nature. Answer phone calls and direct calls to the appropriate party; handle routine inquiries. Draft routine correspondence, take and/or transcribe minutes, create spreadsheets, presentations, documents and files. Organize and maintain electronic and other files and records. Proofread documents for accuracy. Sort and distribute incoming mail and correspondence. Collect and prepare information for use in discussions and meetings, etc. Maintain all office equipment, including ordering equipment and supplies, scheduling repair and maintenance, and troubleshooting of equipment. Supervise work-study students. Resolve or appropriately refer questions, requests, complaints, and problems.
Required Qualifications
Associates Degree and 3-5 years of relevant experience;
Demonstrated high level of support for academic program operations. Advanced computer skills and experience with office software (e.g., Microsoft Office, Outlook, Colleague, Business Objects, Slate, My Budget). Ability to learn new software based on changing needs of the programs. Excellent written and oral communication skills, efficient work habits, strong organizational skills, and strong attention to detail. Strong multi-tasking and follow-up skills with ability to manage and meet multiple deadlines. Ability to produce accurate work and prioritize effectively. Ability to prepare and maintain budgets and generate Excel and other reports. Ability to maintain confidentiality and use discretion. Demonstrated experience organizing, planning, and coordinating events. Ability to support the University’s goals for institutional diversity, as well as the goals and values of a Catholic, Jesuit education.
Data analysis that informs determining sufficient course sections to offer to meet enrollment needs that shapes sound curricular management.
Position involves projects such as investigating potential grants or budget realignment. Upon completion of task, work product is shared and reviewed by relevant department-level leaders and thereafter adjustments are made as needed.
Preferred Qualifications
Bachelor’s Degree
Job Posting Date 05/21/2024
Priority Application Deadline Date
Job Close Date
Anticipated Start Date
University Description
Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyola’s beautiful, historic Evergreen campus is located in Baltimore, and its graduate centers are in Timonium and Columbia. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus.
Diversity Statement
Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.
Special Instructions to Applicants
Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: In some cases, experience and/or education may be substituted for requirements.
Quicklink for Posting https://careers.loyola.edu/postings/7164

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