PROGRAM OPERATIONS SPECIALIST – UWM ACCOUNTS PAYABLE

Req #: 232126
Department: UW MEDICINE ACCOUNTS PAYABLE
Job Location: Remote/Hybrid,  Seattle - Other
Job Location Detail: UW TOWER - 4333 BROOKLYN AVE NE - SEATTLE, WA 98105
Posting Date: 03/21/2024
Closing Info: Open Until Filled
Salary: $5114 - $7672 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

The UW MEDICINE AACOUNTS PAYABLE has an outstanding opportunity for an PROGRAM OPERATIONS SPECIALIST

Work Schedule

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HYBRID – ON SITE AND REMOTE AS BUSINESS NEEDS REQUIRE

POSITION HIGHLIGHTS

  Hybrid opportunity

You are key member of the Accounting Team, working very closely with the UWM Accounts Payable and Procurement Teams as well as the UW Accounts Payable Team

You possess the technical expertise for navigating GHX, Workday, OnBase and Brainware systems as well as the analytical skills for determining and resolving  issues which may be causing invoice matching to fail

Your major accountabilities include collaboration across our entity operations, our service providers and our vendors, to effect process improvement with minimal disruption in service or quality

DEPARTMENT DESCRIPTION
a shared service unit within UW Medicine which includes supporting the following entities: UW Medical Center (UWMC), UW Medical Shared Services (UWMSS), Harborview (HMC), Airlift Northwest (ALNW), UWM Primary Care (UWMPC), and UW Physicians (UWP).  At present, UWMSS encompasses a UWM ITS entity as well as various shared health system service departments, including but not limited to, Finance, Accounting, Supply Chain Management, Revenue Cycle, etc.

PRIMARY JOB RESPONSIBILITIES

This position requires a deep knowledge of all expenditure cycle processes, including Procurement, Accounts Payable, Sales and Use Tax requirements as well as related supporting Accounts Payable master files

  Running various reports in Workday, GHX, OnBase/Brainware and/or Excel to perform follow up, analysis and status.  Where needed, requesting, designing and/or maintaining reporting tools.  Running Excel pivot tables, complex lookups and sorts on data

Liaising effectively with UW Supplier Admin for vendor additions and updates

Troubleshooting and performing follow-up, research and resolution to correct and clear issues (receiving, pricing, taxability, account coding, approvals, etc.) preventing invoices from matching or paying

Processing invoices adjustments, credits or corrections where appropriate and as authorized

Reviewing, researching and correcting taxability issues on purchases

REQUIRED QUALIFICATIONS

Bachelor’s Degree in Accounting, Business or related field

2 to 3 years’ experience

  Minimum of 2 to 3 years Accounts Payable processing, electronic invoice processing and AP customer service experience

Very strong Excel, Word and other business software skills.  Ability to sort, filter, create pivot tables, perform vlookups and xlookups is required

Excellent problem solving and analytical skills are required

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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