Program Operations Coordinator

The Johns Hopkins Center for Health Security at the Bloomberg School of Public Health works to protect people’s health from epidemics and disasters and ensure that communities are resilient to major challenges. We examine how scientific and technological innovations can strengthen health security. We study the policies, organizations, systems, and tools to prevent and respond to outbreaks and public health crises. We advance policies and practice to address a range of challenges, including the global rise in emerging infectious diseases, a continued risk of pandemic flu, major natural disasters, our dependence on vulnerable infrastructure, and the potential for biological, chemical, or nuclear accidents or intentional threats. The Center is hiring a Program Coordinator to provide support for a five-year Cooperative Agreement from the Centers for Disease Control and Prevention’s Insight Net.

We are seeking a Program Operations Coordinator who will provide support for the epidemic preparedness project—Toward Epidemic Preparedness: Enhancing Public Health Infrastructure and Incorporating Data-Driven Tools—which will establish the Center for Outbreak Response Innovation (CORI), a large-scale partnerships with traditional and nontraditional public health stakeholders across the country to integrate infectious disease modeling and analytics tools into decision making at many levels, as well as train public health practitioners to use modeling and analytics tools for the full spectrum of epidemic responses. Partners will include, state and local public health departments, elected leaders, public health decision-makers, and meteorologists. The Program Coordinator will provide programmatic and support for the overall CORI program and provide direct administrative support for the Center Director, Deputy Director and Chief of Staff. The Program Coordinator will report to the Program Manager. They will operate as part of a team of support staff for the initiative and will the primary contact for travel booking, expense reporting and calendaring for the project faculty and will support execution of overarching programmatic and administrative duties, as directed by program leadership.

Specific Duties & Responsibilities

• Perform the duties and responsibilities of an administrative secretary to the Director, Deputy Director and Chief of Staff.
• Provide general office administration support for the Program team.
• Manage and maintain the Center’s Outlook calendar.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high-level meetings. Record and draft minutes. Monitor and follow-up on action items.
• Responsible for processing travel reimbursements, invoice payments, and purchasing with procurement cards.
• May assist in compiling information related to grants & contracts submission.
• Use various software applications, e.g., spreadsheets, databases, word processing, and other information systems.
• Identify and resolve administration problems and issues. Analyze operating practices, processes, and procedures (e.g., record-keeping systems, forms control, office layout, personnel requirements).
• Identify program operational requirements. Obtain and utilize internal and external resources to meet program goals.
• Participate in program design, development, planning, and implementation.
• Exercise independent judgment in the resolution of programmatic problems.
• Assist with preparation and logistics for special events/functions, including workshops, conferences.
• Other general administrative and program support as assigned.

*Please note that training for this position is on site, five days per week for the first 3-6 months. Once training is completed, the employee will move into a hybrid schedule. 

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Five years progressively responsible related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelors Degree in Public Health, Communications, Business, or Scientific Field.
• Experience providing administrative and programmatic support in a fast-paced environment where jugging multiple priorities is crucial.
• Adept at using MS Word, Excel, PowerPoint and Adobe.
• Demonstrated ability to show discretion and good judgement when working on projects that required a high degree of diplomacy, tact, and accuracy.
• Ability to be flexible and amenable with projects and initiatives that may change and evolve in a fast-paced environment.
• Familiarity with OtterPilot, Teams, Zoom, Microsoft Office and other software programs to support CORI center operations.
• Familiarity with Notion and Airtable program management software.
• Experience working for state or local public health departments supporting projects/initiatives related to stakeholder education and outreach.
• Previous experience/familiarity working on federal grants and contracts and/or sponsored projects in higher education highly desired.
• Familiarity with the operational life cycle of project management and supporting the day-to-day management of longitudinal projects and initiatives.
• Familiarity with higher education structure and operations.

Classified Title: Program Coordinator
Job Posting Title (Working Title): Program Operations Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: Min $21.00 - Mid $28.75 - Max $36.50 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30am – 5:00pm
Exempt Status: Non-Exempt
Location: Hybrid/School of Public Health
Department name: ​​​​​​​Health Security - CORI
Personnel area: School of Public Health 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.