Program Manager - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Program Manager to join our team of professionals.

Duties include:

• Oversees medical student organizational events and activities; including, but not limited to space, scheduling, marketing, event recruitment, and funding approval. Maintains accurate records of events, student participation and monitors the status of student projects and activities.
• Manages all operations for OSA international travel programs. Develops and maintains updated international opportunities catalogue for medical students, including both HWCOM international and alternate electives. Tracks and reports medical student engagement in international programs, including mission trips, programming and other related opportunities.
• Leads in the development, organization, and publication of Eloquor (a published literary journal composed by students on an annual basis). Oversees the launch annual gathering event, time management of submission deadlines, review and edit of all submissions, and serves as the lead contact between HWCOM and printing company.
• Oversees and maintains accurate standards and requirements for student leadership and international programming as needed for accreditation matters. Provides outcomes and data reports as requested.
• Trains, directs, supervises, and evaluates the work of student leaders and is accountable for the work of all programs, related to student organizations and international experiences.
• Monitors expenditures for medical student council budget. Advises management on budgetary needs and keeps accurate records of monetary donations.
• Manages the development and implementation of workshops and training programs for medical student executive board and faculty advisors. Evaluates trainings, workshops and international programs. Analyzes data for quality improvement initiatives.
• Oversees the operations for the HWCOM for the Gold Humanism Honor Society., Manages the planning and execution for the annual Humanism in Medicine Solitary Week event. Oversees the nomination process for the Tow Humanism Medicine award, and submission, selection, and induction ceremony planning and collaboration for annual program to recognize student inductees and maintenance of database.
• Ensures compliance of all student-development programming and student-organization events and expenditures with all applicable FIU policies, procedures, practices and programs, rules, regulations, and with federal, state, and local legal/regulatory standards.
• Interprets program policies and procedures and recommends new and improved programs to effectively manage program administration for student organization and international programs. Communicates with medical student organizations on any updates related but not limited to, funding allocation, administration guidelines and policies.
• Maintains website content up to date for student organizations and international programs.
• Trains, directs, and supervises student programing staff. Provides guidance, onboarding, and training to further develop staff to build depth and capacity of student affairs programs.
• Maintains wide knowledge of university resources available to students, referring medical students to appropriate resources for help.
• Serves as a liaison between programs hosted by HWCOM and the university, including the office of Study Abroad and Activities and the Services Business Office. Maintains communication with FIU's Study Abroad office for updates and to consistently be informed of policies and guidelines.
• Oversees and manages the coordination of planning for signature student-led programs, annual events and planning orientation for leadership workshops and ongoing support for student leaders and conducting program evaluations, as needed for annual report.
• Serves as the main HWCOM OSA liaison between the AAMC- Visiting Student Learning Opportunities (VSLO) program and HWCOM medical students.
• Oversees the planning, facilitation and integration of community service programs and activities for student-led initiatives, Panther Learning Communities and other services provided by HWCOM office of Student affairs.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree in an appropriate specialization and four (4) years of related experience, or Master's degree in an appropriate specialization and two (2) years related experience.

Administrative

$55,000 - $60,000

Begin time: 8:30 AM
End time: 5:00 PM

Research Expanded Background Check

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.