Program Coordinator

The University of Arizona, United States

Updated: 29 days ago
Location: Tucson, ARIZONA
Job Type: FullTime
Deadline: Yes




Sign In
Create Profile



Program Coordinator
Tucson, AZ, United States
|
req19128
Apply Now
Share
Save Job

Back to Search
Program Coordinator
Posting Number req19128
Department Steward Observatory
Department Website Link https://www.as.arizona.edu/
Location Main Campus
Address Tucson, AZ USA
Position Highlights The Department of Astronomy/Steward Observatory is a world leader in space and ground-based telescopes. This position provides administrative and project support for the Aspera Mission, Steward Observatory Ultraviolet Astronomy Group, and the Astrobiology Institute. This individual assists the faculty supervisors in administrative, operational and technical activities related to the research and operations of their groups and projects. The candidate will help manage resources based on the scope of research projects and goals of the faculty supervisors, and will also be responsible for communication, meeting and event coordination, financial activities, travel planning and reconciliation, and reimbursements on behalf of the research projects. Additionally, the candidate will be required to purchase and track items, communicate with vendors to discuss lead times, and maintain a parts-tracking spreadsheet to update managers/PI as needed. Additional word processing support will be required for proposals and project reports.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
Duties & Responsibilities

Coordinates and performs day to day administrative and project support for growing research projects:

  • Help manage resources based on the scope of project and PI goals ensuring smooth operation and meet project timelines.
  • Handles administrative tasks related to the research including meeting and event coordination, financial activities, travel planning and reconciliation, and reimbursement.
  • Serves as contact for members of the research group, internal and external, to ensure effective communication. 
  • New student employee onboarding.
  • Additional word processing support will be required for proposals and project reports.

Develops and monitors project plans:

  • Required to purchase and track resources.
  • Communicate with vendors to discuss lead times to meet timelines and budgets.
  • Maintain a parts-tracking spreadsheet to update managers/PI as needed.

Travel and conference planning:

  • Organize conferences based on PI direction coordinating with designated external committee leaders to arrange travel and lodging for large incoming groups.

Knowledge, Skills, and Abilities:

  • Excellent oral and written communication skills and ability to work in a team environment.
  • Excellent interpersonal and organizational skills.
  • Excellent attention to detail.
  • Willingness to learn new tools, techniques, applications, systems and processes as needed. 
  • Proficiency using Google Docs/Sheets/Calendar, Microsoft Office and Outlook, SharePoint or equivalent.
Minimum Qualifications
  • Bachelor's degree or equivalent advanced learning attained through experience required.
  • 1 year of relevant work experience required.
Preferred Qualifications
FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1
Work Calendar Fiscal
Job Category Research
Benefits Eligible Yes - Full Benefits
Rate of Pay $25.50 - $31.88
Compensation Type hourly rate
Grade 7
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .
Grade Range Minimum $25.5
Grade Range Midpoint $31.88
Grade Range Maximum $38.24
Career Stream and Level PC1
Job Family Research Program Admin
Job Function Research
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date 4/15/2024
Expected End Date
Contact Information for Candidates Dr. Carlos Vargas
[email protected]
Open Date 3/22/2024
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].

Apply Now
Share
Save Job

 
  © 2019 The Arizona Board of Regents on behalf of The University of Arizona
Equal Opportunity Employer Minorities/Women/Vets/Disabled


Similar Positions