Program Coordinator I

Job Title

Program Coordinator I

Agency

Texas A&M University

Department

College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

 

Who We Are

The College of Arts and Sciences is the academic heart and foundation of Texas A&M University. Our 18 departments and more than 130 academic programs of study offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences, humanities, mathematics, social sciences, languages, and life sciences. The college is home to preeminent scholars and researchers, world-class academic programs, and exceptional students eager to learn, discover, and make a difference. The educational experience in Arts and Sciences supports, engages, and inspires students during every step of their academic journey, from choosing to become an Aggie, to launching their successful career. It includes amazing opportunities for participating in cutting-edge research, study abroad experiences, immersive field work with world-renowned experts, and hands-on experiences through internships and professional programs. The College of Arts and Science is home to over 30 centers and institutes as well as many specialized laboratories and active research groups, where innovation by our top researchers continues to lead to groundbreaking discoveries and societal solutions in myriad world-changing areas. Be Here. Be ArtSci. Learn more about us at https://artsci.tamu.edu

 

What We Want

The Program Coordinator I will coordinate the planning, development, and implementation of assigned global engagement programs and functions in the College of Arts & Sciences. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

 

What You Need to Know

Salary Range: $3,042.67 - $3,910.40 per month

Work Schedule: This position will be required to work in various locations on and off campus and include occasional evening or weekend work.

Required Education and Experience:

• Bachelor's degree

• Two years of related experience to include promotion of global engagement opportunities and support of study abroad initiatives

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work in coordination with others

• Ability to cultivate and maintain professional working relationships with people from a variety of backgrounds.

• Ability to plan and organize work effectively and prioritize multiple ongoing responsibilities

• Strong written and oral communication skills, and attention to detail

• Knowledge of spreadsheet, database, and presentation applications.

• Ability to exercise discretion, independent judgment, and take initiative

• Ability to move/push/pull/lift/carry oversized and cumbersome items for events (a wagon with tables, utility carts with supplies, banners, merchandise, literature, signs, etc.; a food cart; a cooler of drinks; bags of items, etc.)

• Requires bending/lifting/reaching/pulling items of moderately heavy weight

Preferred Education and Experience:

• Familiarity with collaborating across units and with external and international partners

• Knowledge of education abroad in higher education

• Familiarity with, or ability to learn, education abroad software platform (Via) and communication technologies (Zoom, Teams)

Responsibilities:

• Promotion and Outreach: Coordinates college’s annual participation in International Education Week, World Fair, and Aggieland Saturday. Speaks to student organizations, departments, and others as requested, regarding participation in study abroad. Conducts other tabling and events as identified to promote participation in global programs and to further opportunities to develop global knowledge and intercultural competence on campus. Develops new strategies and programs as identified needs arise. Maintains student and outreach data pertaining to all global engagement activities. Creates and maintains physical and digital promotional and reference materials. Collaborates as necessary with units in the College of Arts & Sciences, campus partners, and vendors. Assists in the promotion of global engagement opportunities through traditional means and social media.

• Program Development and Management: Assists in establishing goals, timelines, objectives, policies, projections, and aims for continual process improvement for programs abroad created and managed by the College of Arts & Sciences. This involves coordinating efforts and workflows with faculty, departments, program providers, exchange partners, Education Abroad, and other partners. Corresponds and interacts with students as needed regarding all phases of a global program, including finding program options, filling out applications, understanding costs and scholarship opportunities, receiving pre-approval for transfer credit, staying compliant in paperwork processes, assisting in placeholder registration, and facilitating ad hoc post-trip debriefing meetings. Supports faculty leaders regarding recruitment, applications, participant selection, and related tasks related to program execution, whether full program or international field trip. Coordinates with relevant campus partners and responds to general inquiries as necessary. Assists in coordinating the Global Ambassador Program. Assists with training and the supervision of student ambassadors including oversight of their work schedule and monitoring their fulfillment of assigned tasks. Assists in the coordination, planning, and logistics for meetings, appointments, information sessions, and other events. Set up meetings and other special events to include facilities, equipment, and food. Maintains and presents data relevant to global engagement activities in the College. Explains, applies, interprets, and communicates College of Arts & Sciences and TAMU policies and procedures.

• Student Engagement & Advising: Corresponds and interacts with students via drop-in advising hours, telephone calls, emails, Zoom/Teams meetings, tabling events, presentations, and organizational meetings. Responsible for accurately and promptly disseminating information regarding all global programs based on student’s spoken needs and preferences. Maintains dedicated advising hours each week of no less than 10 hours. Meets with all applicants for college-wide exchange programs and explains various processes and procedures. Monitors Global Ambassadors when Program Manager is not present, ensuring they’re on time, accurate, and professional for their advising hours and events. Assists Global Ambassadors with more complex student questions and concerns and performs other duties as assigned.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.