Program Coordinator I

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	URA-AFT Administrative
Department	SAS Undergraduate Education
Overview	The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the School of Arts and Sciences (SAS). Among the key duties of this position are the following: Provides administrative and programmatic support to the Career Explorations in Arts and Sciences Program, School of Arts and Sciences. Assists with the coordination and administration of program courses, events, scholarships, and processes, and with the preparation and control of records, statistics, reports, supplies, and documents. Handles scheduling and course coordination, instructor hiring, logistics, website updates, marketing materials, and data entry. Assists in day-to-day operations and is the primary preparer for business and personnel-related transactions for the program. Reports directly to the Director of the Career Explorations Initiative of the School of Arts and Sciences. Works independently with minimal supervision, within established work parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree. A minimum of two years experience working in higher education administration.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong MS Office skills including Excel, Access, Word, and Power Point. Good time management skills. Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, and guests.
Preferred Qualifications	The ideal candidate must be eager to learn new material and skills and be an effective communicator. Experience with Canva, social media, events management, project management, personnel administration, or business administration in a higher education setting.
Equipment Utilized	Microsoft Office Suite. Rutgers systems such as Cornerstone and Marketplace, Oracle (journal entries), Course Atlas, Course Scheduling System, REGIS, Rutgers IMS, and other RU systems, Payroll, and SAS systems for hiring and onboarding.
Physical Demands and Work Environment	Must be available to work some evenings and weekends each semester. SAS special events such as SAS Convocation, Rutgers Day, or other events as requested by Director or decanal leadership. Must be punctual and available during core business hours to meet operations needs of office. This position must coordinate competing priorities. Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.
Special Conditions

Posting Details

Posting Number	24ST0770
Posting Open Date	04/09/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement