Program Coordinator - Global Health Delivery

27-Feb-2024

Harvard Medical School

65040BR

Position Description

The Master of Medical Sciences in Global Health Delivery program offers education in bio-social research, program design, and management that students need to become leaders in the emerging field of global health delivery.

Reporting to the Associate Director of Education Programs, the Program Coordinator is responsible for all administrative aspects of this two-year program, including communications and marketing, recruitment, admissions, enrollment, student affairs, graduation course management/curriculum, delivery and oversight; financial support; program policy adherence; reporting and special projects. The Program Coordinator is also responsible for all aspects of the Essentials of the Profession Social Medicine courses.

Communications and Marketing

• Serves as the primary point of contact both internally and externally for the Program.
• Develops marketing materials and maintains websites.
• Reviews marketing strategies with Faculty Directors of the Program and the Associate Director.
• Organizes the program information sessions.
• Responsible for the planning and execution of events including but not limited to: logistics, serving as primary contact for speakers, arranging for speaker travel.
• Coordinates monthly meetings with Faculty Directors and Associate Director of Education.

Recruiting, Admissions, Enrollment, Student Affairs, and Graduation

• Manages all aspects of program admissions including marketing and recruitment, serving as primary contact for applicants to ensure that applications are complete. Organizes admissions committee meetings and responsible for taking minutes. Coordinates with the Graduate Education Admissions team on acceptance letters and other communication.
• Serves as primary contact with Registrar’s office to ensure students are properly registered and ensures students meet all requirements for graduation.
• Acts as the primary liaison for students, providing counsel and advice, coordinating problem- solving with co-directors and faculty.
• Plans orientation events and is responsible for onboarding students.
• Responds to student inquiries in a timely manner.

Course Management/Curriculum Delivery and Oversight

• Assists in the design of the course curriculum and prepares required paperwork for courses.
• Organizes programmatic committee meetings including steering and admissions committees. Participates in the periodic external advisory committee visits and prepares required reports.
• Reviews course materials and secures guest lecturers for the programs.
• Prepares Canvas website for courses.
• Secures teaching dates and schedules room for courses each semester.
• Assists in the preparation and running of in-person, online, and hybrid events.
• Acts as the primary contact for room reservations, AV services, and catering.
• Recruits faculty tutors for the HMS MD Essentials course.

Financial Management

• Assists the Associate Director with the management of the budget, scholarship funds, and prepares paperwork to ensure payments are made in a timely manner.

Program Policy Development, Adherence and Reporting

• Prepares the program’s student handbook, including program-specific policies and procedures. Ensures students and faculty are aware of the policies. Maintains records for program on courses, students, alumni, and faculty.
• Maintains long-term, positive contact with alumni and tracks career choices and progress.

Special Projects

• Manages, facilitates, and executes special projects as needed.

Basic Qualifications

4 or more years of experience. Higher education may count towards experience.

Additional Qualifications and Skills

• Master’s degree preferred.
• Experience in an academic setting working with trainees or students.
• Excellent organizational and communication skills.
• Able to deal with confidential and sensitive information.
• Able to work independently and collaborate with others.
• Ability to manage concurrent projects and multiple priorities.
• High degree of flexibility and adaptability.
• Proficient in Microsoft Office.
• Knowledge of and/or experience with science or the research environment helpful.
• Must be able to work on site three or more days per week.

Additional Information

This is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position. 

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Department

Global Health and Social Medicine

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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