Program Coordinator

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Assists the Directors for the Center for Humanities in an Urban Environment and Liberal Studies with the day to day operations that includes coordinating financials and expenses related to travel and reimbursement for the programs. Works with College of Arts, Science, and Education (CASE) event manager to coordinate events, create and maintain files for Liberal Studies (LS) majors. Works closely with CASE Communications team to design promotional materials for on-campus events. Maintains calendars, schedules meetings, answers phones, and responds to student queries.

• Works with the College's Special Events Manager with coordinating events / events planning, including but not limited to: scheduling, coordinating travel, creating and maintaining budgets, coordinating activities across units, contacting guests, etc.
• Serves Liaison with the CASE Communications team in creating graphic design and assist with promotional materials for events, on-campus engagement initiatives, poster/flyers for small lectures/events, etc.
• Coordinates financials / expenses, travel, reimbursement, and responsible for running budget reports, approve charges with PeopleSoft Financials.
• Assists Director with operations, including facilitating meetings with Humanities units on campus, including Wolfsonian and units in CASE, CARTA, and SIPA, liaising with Postdoc and Faculty Fellow on issues of scheduling; attend events
• Maintains calendar and schedules the Director's meetings. Attends advisory board meetings.
• Under minimal supervision, manages the day-to-day operations for the Liberal Studies program:
• Answers the phone and, when necessary, directs callers to the appropriate person or department
• Analyzes the needs of the office in terms of equipment and materials; orders, monitors, and inventories supplies, furniture, computers, keys, telephones etc.
• Creates and maintains files for undergraduate majors and minors.
• Monitors and maintains program's webpage in close coordination with the CASE Content Strategist.
• Investigates student registration issues, using PeopleSoft Campus Solutions.
• Plans, prioritizes and schedules office meetings/activities, appointments and assists with special events planning; prepares agendas and materials for meeting
• Assists in the travel, hotel and other logistical support for the Department's BOG Report.
• Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures.

Bachelor's degree and two (2) years of office or related experience.

Administrative

$40,000-$45,000

Begin time: 9:30 AM
End time: 5:30 PM

Expanded Background Check

Ability to work flexible hours as needed.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.