Program Coordinator, Corp&Fnd Relations

20-Mar-2024

Development - Corporate & Foundation Relations-Med & Inst

87012BR

University Job Title

Development Coordinator 1

Bargaining Unit

L34 - Local 34 (Yale Union Group)

Compensation Grade

Labor Grade D

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Communications/Editing/Teaching, Development, Secretarial

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

157 Church Street
New Haven, CT 06510

Position Focus:

Under the direction of the Director for Strategic Initiatives and Proposal Development, the Program Coordinator will provide support for a broad range of Corporate and Foundation Relations fundraising activities in the Office of Development (ODV). Specifically, the Program Coordinator will:

Conduct online research to identify new funding opportunities from previously identified potential sources. Using online tools, help identify new sources of funding. Manage all tracking of requests for proposals (RFP) from C&F prospects. Proactively forecast and monitor upcoming RFPs and help coordinate communication timelines with development leadership, frontline staff, and relevant faculty. Serve as a key member of the RFP team in coordinating strategies for the dissemination of RFPs. Maintain an RFP database of available funding opportunities and master calendar for those opportunities. Maintain a database and filing system for tracking and evaluating the unit’s proposal development activities and work products. Assist the Director with preparing and editing reports and other documents, ensuring that they are completed and transmitted in an accurate and timely manner. Coordinate, as appropriate, with other University offices (such as the Office of Sponsored Projects, etc.) in support of fundraising activities and stewardship. Conduct C&F revenue reporting, as needed, and assist with other time sensitive documentation including, but not limited to, briefings, agendas, and internal memoranda; updating of C&F information in the fundraising database.

Assist with the preparation of ad hoc reports, lists, internal and external correspondence, and other documentation requested by Development and University leadership. The information provided in the Principal Responsibilities below is generic in nature; prospective applicants will find the information in this Position Focus to be most relevant to the position.

Essential Duties

1. Drafts a variety of written materials, including detailed individual prospect briefings and endowed gift agreements, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender. 2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects. 3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed. 4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings. 5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs. 6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. 7. Supports fundraising directors and gift officers in a range of additional activities related to the University’s development effort, as needed. 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Exceptional communication skills with special emphasis on writing. Strong interpersonal skills.

Required Skill/Ability 2:

Demonstrated organizational abilities with strong attention to detail. Ability to multi-task, to adhere to priorities but to be flexible when needed and meet deadlines in a fast-paced and time-constrained environment. Ability to work independently and as part of a team.

Required Skill/Ability 3:

Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). Ability to demonstrate and promote a positive, “can do” attitude via helpfulness, teamwork, and support for others.

Required Skill/Ability 4:

Intermediate to advanced knowledge of MS Office (Word, Excel, Access, and PowerPoint). Demonstrated familiarity with data entry and advanced database searching.

Required Skill/Ability 5:

Professionalism, maturity, and the ability to maintain strict confidentiality.

Preferred Education, Experience and Skills:

Experience in a university setting or with development work. Familiarity with Yale. Familiarity with fundraising databases. Working knowledge of gift and grant administration at Yale is highly desirable.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus