Program Coordinator - Apprenticeships - Human Resources

Position Summary
This position assists the Apprenticeship Manager planning and coordinating the day-to-day clerical and administrative activities of the Apprenticeship and Clinical Training program.

Job Description

Primary Duties & Responsibilities

• Coordinates Apprenticeship staff interoffice activities and related administrative needs.
• Serves as a primary liaison between candidates, participants, trainers, staff, other departments, and/or external contacts on day-to-day operational, and administrative issues of the program; facilitates seminars, meetings, special projects, and problem resolution.
• Develops and implements activities, including, but not limited to, seminars, conferences, trainings, public events and other related programs; assists in the development of new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.
• Assists with preparation of Apprenticeship materials; writes, edits, and coordinates development of promotional materials, educational materials, classroom training paperwork training manuals, newsletters, and/or brochures, as appropriate to the program; coordinates and/or participates in public relations activities.
• Assists program trainers with preparation of classroom materials, lectures and administrative materials required for the department.
• Schedules activities related to Apprenticeship, including, but not limited to, information sessions, skills workshops, and public events.
• Assists Manager and support staff, faculty, and/or volunteers engaged in implementation and administration of program objectives.
• Monitors and evaluates program effectiveness, investigates trends, and recommends and implements modifications to improve program effectiveness.
• Works with the Apprenticeship Manager, Clinic Manager/Supervisors and Recruiter to monitor and identify Apprenticeship needs in the outpatient clinical setting; assists with classroom training session schedules according to clinic needs.
• Assists the Manager with preparation and submission of required paperwork for admission into Apprenticeship programs.
• Assists in the preparation of budgets and grants; monitors, verifies and reconciles expenditure of budgeted funds as appropriate; may participate in other fundraising activities.
• Monitors program/project revenues and expenses for cost effectiveness of program.
• Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information, including admission paperwork, invoicing and entry into database, as well as Apprenticeship tracking to ensure payment received.
• Performs clerical and administrative support tasks, including creation, typing, and editing of program materials, correspondence, purchasing documents, reports, program handbooks, brochures and other publications.
• Performs miscellaneous job-related duties as assigned

Preferred Qualifications

• Bachelor’s degree in a business-related field.
• Experience in a medical, research or educational environment.
• Ability to lead and train staff and/or students.
• Skill in organizing resources and establishing priorities.
• Knowledge of finance, accounting, budgeting, and cost control procedures.
• Ability to coordinate and organize meetings and/or special events.
• Advanced writing and editorial skills.
• Knowledge of communication principles.
• Ability to interact with trainers, apprentices and/or staff in a team environment.
• Strong interpersonal and communication skills.
• Highly self-directed and independent worker.
• Strong writing and oral communication skills.
• Ability to choose the best organizational process or work flow for a given context and application.
• Excellent interpersonal skills.
• Excellent organizational, problem-solving and project management skills.
• Demonstrated ability to manage details while maintaining a landscape view of priorities, values and vision.
• Enthusiasm and ability to work in a dynamic environment with multiple functions, audiences and priorities. 

Required Qualifications

High school diploma or equivalent high school certification and three years relevant experience, or an equivalent combination of education and experience.

Grade
G08-H

Salary Range
$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.